The Department of Cultural Affairs and Sport, part of the Western Cape Government, is currently seeking applications for the  Personal Assistant Position in the Office of the Chief Financial Officer. This permanent position, based in Cape Town’s CBD, offers a unique opportunity for a qualified individual to provide critical secretarial and administrative support to the CFO.

With a competitive salary and benefits package, this role is designed for someone with a background in administrative services who is ready to contribute to the efficient operation of the CFO’s office. Applications are open until 17 June 2024.

Personal Assistant Position Overview

  • Closing Date: 17 June 2024
  • Reference Number: WCG240509-1
  • Tracking Number: CAS 31/2024
  • Job Title: Personal Assistant: Office of the Chief Financial Officer, Ref No. CAS 31/2024
  • Department: Cultural Affairs and Sport
  • Salary Level: 7
  • Enquiries: Ms. Brenda Rutgers at (021) 483 9525
  • Job Type: Permanent
  • Location: South Africa, Western Cape, Cape Town, CBD

Minimum Requirements

  • Education: Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification at NQF level 5 or higher.
  • Experience: A minimum of 3 years of experience in providing support services to management/senior management.


  • A valid code B (or higher) driving license. (Note: People with disabilities that restrict driving abilities, but who have reasonable access to transport, may also apply.)

Key Performance Areas

  • Correspondence Support: Manage the flow of information and documentation within the CFO’s office.
  • Diary Management: Organize and manage the CFO’s diary to ensure effective time management.
  • Administrative Support: Provide general administrative support including logistical arrangements and secretarial services for meetings.
  • Budget Administration: Oversee the office budget and ensure proper records management.
  • Document Management: Draft and consolidate documents, maintaining the required registers.
  • Policy and Regulation Compliance: Study and ensure compliance with Public Service and Departmental prescripts, policies, and applicable laws.


  • Knowledge: Financial management, information systems (LOGIS and BAS), reporting procedures, supply chain management, and relevant financial legislation (PFMA and Treasury Regulations).
  • Skills: Analytical thinking, planning and organizing, multi-tasking, computer literacy (including Microsoft 365), interpreting regulations, interpersonal relations, and emotional intelligence.


  • Salary: R 308,154 per annum (Salary level 7)
  • Benefits: Service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc.) are funded or co-funded per applicable prescripts or collective agreements.

How to Apply

Application Notes

  • Verification: Shortlisted candidates must submit documentation for verification and undergo criminal record vetting. They may also need to attend interviews and competency assessments.
  • Employment Reference: By applying, you consent to the Western Cape Government contacting your previous employers for employment references, including disciplinary records and reasons for leaving.
  • Application Support: For technical support with your online application, contact the helpline at 086 137 0214 (Monday to Friday, 08:00 to 16:00). For other queries, contact the enquiries person listed in the advert.
  • Application Deadline: Ensure your application is submitted before the closing date as late applications will not be considered.

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This position as a Personal Assistant in the Office of the Chief Financial Officer at the Department of Cultural Affairs and Sport offers a challenging and rewarding opportunity for those with the requisite qualifications and experience. It is an excellent chance to contribute to the efficient functioning of the CFO’s office and to play a vital role in the financial management and administration of the department.

If you meet the minimum requirements and are eager to advance your career in this field, we encourage you to apply before the closing date on 17 June 2024.