AFGRI is looking for a dedicated and efficient Administration Clerk at AFGRI Fuel Station in Cullinan. As a leading agricultural services company, AFGRI prides itself on delivering top-notch services and products to our clients. AFGRI believeS that the backbone of its operations lies in the hands of our administrative team, who ensure the smooth running of daily activities.
If you have a knack for administration, are detail-oriented, and thrive in a dynamic environment, this could be the perfect role for you. Join our team and contribute to the efficiency and success of our fuel station operations.
About the Administration Clerk at AFGRI
- Work Level: Skilled
- Job Type: Permanent
- Salary: Market Related
- Employment Equity Position: Yes
- Location: Cullinan
- Closing Date: 31 May 2024
Job Description
As an Administration Clerk at AFGRI, you will be responsible for the effective maintenance of administrative functions at our fuel station. This role is crucial for ensuring smooth operations and accurate record-keeping, directly impacting our service quality and efficiency.
Requirements
- Minimum Education: Grade 12
- Minimum Work Experience: 1 year in administration
Competencies and Skills
- Word: Create, edit, and format documents professionally, ensuring all communication is clear and well-presented.
- Excel: Manage data effectively, using functions and formulas for accurate record-keeping and reporting.
- Outlook: Efficiently handle emails, schedules, and contacts to maintain organized communicati
- Verbal Communication: Articulate thoughts clearly and confidently in face-to-face and phone interactions, ensuring effective communication with clients, suppliers, and team members.
- Written Communication: Produce clear, concise, and professional written documents, including emails, reports, and memos, to ensure accurate and efficient information dissemination.
- Accuracy in Tasks: Maintain high standards of precision in all administrative tasks, from data entry to document management, to minimize errors and ensure reliability.
- Document Verification: Carefully review and compare documents, such as delivery notes and invoices, to ensure all information is correct and discrepancies are promptly addressed.
- Organizational Skills: Prioritize tasks effectively, manage time efficiently, and keep the workspace orderly to enhance productivity and meet deadlines consistently.
- Self-Discipline: Demonstrate strong self-motivation and the ability to work independently, maintaining focus and persistence even in challenging situations.
- Alignment with Management: Understand and support management’s goals and directives, ensuring that administrative tasks align with the company’s objectives and contribute to overall success.
- Cooperation: Foster a cooperative relationship with management, providing reliable support and feedback to improve administrative processes.
- Cooperation Skills: Work harmoniously with colleagues, offering assistance and collaborating on tasks to achieve common goals and ensure smooth operations.
- Team Player: Demonstrate a positive attitude, share knowledge, and support team members, contributing to a productive and cohesive work environment.
Key Responsibilities
- Stock Management:
- Receive and compare stock to delivery notes.
- File all delivery notes and assist with ad-hoc receiving duties.
- Ensure all documents are processed correctly and the system number sequence is accurate.
- Collect invoices electronically, link them with delivery notes and orders.
- Capture, process, and manage claims (warranty claims, damaged items, short/surplus deliveries, expired stock).
- Client Relations:
- Maintain good relationships with internal and external clients.
- Resolve client queries promptly.
- Reporting:
- Generate daily, weekly, and monthly reports (outstanding claims, purchase orders, negative on-hand reports).
- Assist with quarterly stock-taking and generate stock-taking reports.
- Capture stock count sheets on the system.
- Generate variance reports and report to the line manager.
- Communication with Suppliers:
- Regularly communicate with suppliers about outstanding invoices, credit notes, or stock discrepancies.
- Ensure codes, prices, and stock correspond with orders and received stock.
- Cash Handling:
- Ensure daily cash-ups.
- Manage cash surpluses and shortages as per policy.
- Report daily cash-up balances and discrepancies to the Regional Banking Clerk.
How to Apply
To apply for the position of Administration Clerk at AFGRI, please submit your resume and cover letter outlining your relevant experience and qualifications by the closing date.
Tip: Free CV Templates that Pass the Applicant Tracking System
In accordance with the Protection of Personal Information Act, 4 of 2013 (POPIA), AFGRI is committed to processing your personal information lawfully and transparently. For more details on how they handle your personal information, please review their HR Processing Notice available on the AFGRI Group website: AFGRI Group HR Processing Notice.
This opportunity as an Administration Clerk at AFGRI is perfect for individuals who thrive in a detailed and organized administrative role. AFGRI offers a supportive work environment and values its employees’ contributions to maintaining the high standards of service.
If you meet the requirements and are ready to take on this role, we encourage you to apply before the closing date. Your skills and dedication could be a valuable addition to the team, helping Afgri continue to deliver exceptional service to its clients.