The Council for the Built Environment (CBE), located in Hillcrest, Pretoria, is offering an exciting career opportunity for a Procurement Administrator. This permanent position, available for immediate appointment, is essential for assisting the finance unit with basic administration.

If you have a passion for procurement and are looking to make a meaningful contribution in a professional setting, this role is perfect for you.

Procurement Administrator Position Details

  • Position Title: Procurement Administrator
  • Reference: PRA2024
  • Location: Hillcrest, Pretoria
  • Salary: R 224,495.50 per annum (Excluding Benefits)
  • Closing date: 14 June 2024

Purpose of the Role

The main goal of this position is to efficiently and effectively support the finance unit with basic administration tasks, ensuring smooth and streamlined procurement processes.

Requirements and Competencies

  • Educational Qualification: 1-year certificate in Administration, Accounting, Procurement/Supply Chain Management, Logistics, or a related field.
  • Experience: At least 1 year of experience in Basic Supply Chain Management.
  • Skills: Administrative skills, liaison, invoicing system, database administration, communication (verbal & written), and information monitoring.

Key Responsibilities

  • Authorize Purchase Requisitions: Assist in authorizing purchase requisitions with the relevant budget attached.
  • Request for Quotation: Place requests for quotations from identified suppliers on the Central Supplier Database on a rotational basis.
  • Quotation Submission: Assist in requesting quotations and submitting them to the end-user to select the most suitable supplier.
  • Supplier Sourcing: Source relevant suppliers when not available in the database or lacking required resources.
  • Supplier Evaluations: Conduct supplier evaluations, due diligence, and risk assessments to mitigate potential supply chain disruptions.
  • Supplier Selection: Facilitate evaluations to select a suitable supplier from the quotations received.
  • Purchase Order Creation: Create a purchase order to confirm the agreement for the services and/or goods to be procured.
  • Supplier Notification: Notify the selected supplier and liaise with them to determine the delivery timeframe.
  • Order Status Communication: Communicate the status of orders to the end-user.
  • Policy Adherence: Adhere to applicable policies, procedures, and legislation in procuring goods and services under the supervisor’s guidance.
  • Stakeholder Relationships: Assist procurement officers in maintaining relationships with key stakeholders.
  • Workload Management: Provide support to procurement officers in managing workloads.
  • Policy Update Contribution: Contribute to updating procurement policies, procedures, and work practices.
  • Secretariat Services: Assist in providing secretariat services to the procurement committees.
  • Customer Communication: Communicate with external and internal customers regarding procurement matters.
  • Achievement Contribution: Contribute towards ensuring on-time delivery, contractual obligations, technical requirements, and quality.

General Administration

  • Documentation Management: Obtain and file all relevant Supply Chain Management (SCM) documentation and archive files to offsite storage.
  • Policy Adherence: Adhere to SCM and finance policies.

Application Process

To apply for this exciting position, please follow these steps:

  • Prepare Your Application: Ensure your application includes a detailed CV.
  • Reference Number: Quote the reference number PRA2024 in your application.
  • Submission: Submit your application by email to hradmin@cbe.org.za

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Important Notes

  • Subject Line: Applications without the reference number in the email subject will be disqualified.
  • Notification: Applicants not contacted within four weeks of the closing date should consider their application unsuccessful.
  • Qualification Evaluation: It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA).
  • Competency Assessment: For the Executive role, recommended applicants will be required to undergo a competency assessment.
  • Appointment Discretion: The CBE reserves the right not to make an appointment.
  • Encouraged Applicants: People with disabilities are strongly encouraged to apply.

The role of a Procurement Administrator at the Council for the Built Environment offers a unique opportunity to develop and apply your skills in a dynamic environment. With a focus on efficiency and effective support to the finance unit, this position promises a fulfilling career path in procurement and supply chain management.

Apply today and take the first step towards a rewarding career at CBE.

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