The Eastern Cape Department of Transport offers a fantastic Secretary Position for individuals looking to contribute to the region’s transportation efficiency. By becoming a part of our team, you will be supporting crucial administrative processes that enhance our mission to improve transportation services throughout the Eastern Cape. They are searching for dedicated individuals with excellent organizational skills and a strong commitment to public service.
If you are ready to make a difference in your community through effective administration and support, we invite you to apply for this position.
Secretary Position Overview
- Position: Secretary/ Admin Clerk: Internal Audit and Fleet Development & Provisioning (One-year contract)
- Salary Package: R 216,417 per annum (Level 5), plus 37% in lieu of benefits
- Location: Transport, East London
- Closing Date: 05/07/2024
Requirements
- Educational Qualification: National Senior Certificate or equivalent (NQF Level 4).
- Work Experience: Minimum of one (1) year relevant experience as a secretary, or in Office Management/Administration. Additional experience will be advantageous.
- Driver’s License: Essential to have a valid Code 08 driving license.
Duties and Responsibilities
- Provide general administrative support to the Internal Audit and Fleet Development & Provisioning divisions.
- Prepare and manage correspondence, reports, and documents.
- Maintain filing systems and ensure that records are kept up to date and accessible.
- Schedule and coordinate meetings, appointments, and travel arrangements for department staff.
- Prepare agendas and take minutes of meetings, ensuring accurate documentation.
- Handle incoming and outgoing mail, emails, and telephone calls.
- Ensure timely and effective communication within the department and with external stakeholders.
- Assist in the preparation of presentations, spreadsheets, and other documents as required.
- Ensure that all documents are formatted and presented professionally.
- Enter, update, and retrieve data from the department’s databases.
- Maintain accurate records and ensure data integrity.
- Assist in the management and provisioning of the department’s fleet.
- Coordinate vehicle maintenance schedules and ensure compliance with regulations.
- Provide support to the Internal Audit team by organizing and maintaining audit files.
- Assist in the preparation of audit reports and documentation.
Application process:
- Review Job Description: Carefully read through the job description to understand the responsibilities, requirements, and qualifications needed for the position.
- Create an Account/Login: If required, create a user account on the ECPA job portal or log in with your existing account.
- Complete Application Form: Fill out the online application form with accurate personal details, educational background, work experience (if any), and upload required documents such as CV, cover letter, academic transcripts, and certifications.
- Review and Submit: Double-check all entered information and uploaded documents for accuracy before submitting your application.
- Confirmation: After submission, you may receive a confirmation email acknowledging receipt of your application.
- Monitor Application Status: Keep an eye on your email and the ECPA job portal for updates on the status of your application.
By completing the process, applicants have taken the first step towards potentially joining the team at Eastern Cape Provincial Administration. The organization appreciates the interest shown in opportunities within its ranks. Applicants are encouraged to monitor their email and the job portal for updates on the status of their applications.
The Eastern Cape Provincial Administration looks forward to possibly welcoming successful candidates who are eager to contribute to its mission of serving the community in the Eastern Cape. Best wishes to all applicants in their job search and career aspirations!