Best Time to Send A Job Application Email

Finding the perfect job can be a daunting task, and once you have crafted the perfect CV and cover letter, knowing the best time to send a job application email can make a significant difference. Timing can impact whether your application gets noticed or overlooked.

In this article, we will explore the best times to send a job application email to maximize your chances of catching the employer’s attention.

Why Timing Matters

Timing your job application email can affect how quickly and effectively it is noticed by hiring managers. Sending your application at the right time can ensure it lands at the top of the recruiter’s inbox, increasing the likelihood of it being read promptly.

On the other hand, sending it at an inopportune time can result in your email being buried under a heap of other emails, reducing your chances of standing out.

Best Days to Send A Job Application Email

Studies and surveys have shown that certain days of the week are more effective for sending job applications. Here’s a breakdown:

• Monday and Tuesday: These days are generally considered the best days to send job application email. Employers and hiring managers are usually fresh and more focused at the beginning of the week. Sending your email on Monday or Tuesday increases the likelihood of it being read and given due consideration.
• Wednesday: Mid-week is also a good time to send job application email, but slightly less effective than Monday and Tuesday. By Wednesday, some hiring managers might already have their week planned out, but there is still a good chance your application will be reviewed.
• Thursday and Friday: These days are less ideal compared to earlier in the week. By Thursday and Friday, many people are winding down, preparing for the weekend, or catching up on tasks. Your email might not receive the attention it deserves if sent towards the end of the week.
• Saturday and Sunday: Sending job applications over the weekend is generally not recommended. Most hiring managers are not working over the weekend, and your email is likely to get buried under other emails that arrive by Monday.

Best Time of Day to Send A Job Application Email

Just as the day of the week matters, the time of day can also impact how your job application is received. Here are some key times to consider:

• Early Morning (6 AM – 9 AM): Sending your application early in the morning can be beneficial. Your email is likely to be one of the first seen by hiring managers as they start their day, increasing the chance of a prompt review.
• Late Morning (9 AM – 11 AM): This is also a good time to send job application email. By late morning, hiring managers have settled into their workday and are more likely to have time to review new emails.
• Afternoon (12 PM – 3 PM): Early afternoon is a decent time to send job application email, but it is slightly less effective than the morning. As the day progresses, hiring managers might become busier with meetings and other tasks.
• Late Afternoon (3 PM – 6 PM): This is generally not an ideal time to send job application email. By late afternoon, many people are winding down their workday and may not have the time or focus to review job applications thoroughly.

Factors Influencing the Best Time to Send a Job Application Email

Several factors can influence the best time to send job application email:

• Industry: The best time can vary depending on the industry you are applying to. For instance, industries that are more customer-focused might have different peak times compared to those that are more administrative or technical.
• Company Size: Smaller companies might have different working hours and email checking habits compared to larger corporations. It’s always a good idea to do some research on the specific company’s culture and working hours.
• Job Role: The nature of the job role you are applying for can also influence the best time to send job application email. For example, roles that require urgent hiring might see quicker responses compared to those with a more prolonged hiring process.

Additional Tips for Sending  Job Application Email

1. Personalize Your Email: Ensure your email is personalized and addressed to the right person. Avoid generic salutations like “To Whom It May Concern” and try to find the hiring manager’s name.
2. Follow Up: If you haven’t heard back within a week or two, consider sending a follow-up email. This shows your continued interest and enthusiasm for the position.
3. Proofread: Always proofread your application email and attached documents to avoid any errors. A well-polished application reflects your attention to detail and professionalism.
4. Use a Professional Email Address: Ensure your email address is professional. Avoid using email addresses that might seem unprofessional or casual.
5. Keep It Concise: Keep your email concise and to the point. Hiring managers receive many emails, so a brief and clear email is more likely to be read fully.

Related: How to Write a Job Application Email in 8 Easy Steps

Sample Email Template

Here’s a sample template to help you craft your job application email:

Subject: Application for [Job Title] – [Your Name]

Dear [Hiring Manager’s Name],

I hope this email finds you well.

I am writing to express my interest in the [Job Title] position at [Company Name], as advertised on [where you found the job posting]. With [number] years of experience in [relevant field or industry], I am confident in my ability to contribute effectively to your team.

In my previous role at [Previous Company], I [briefly describe your key responsibilities and achievements]. I believe my skills in [mention key skills relevant to the job] make me a strong candidate for this position.

Please find my resume and cover letter attached for your review. I am eager to discuss how my background, skills, and qualifications align with the needs of your team. Thank you for considering my application.

Sincerely,

[Your Name]
[Your Phone Number]
[Your Email Address]

Common Mistakes to Avoid When Sending A Job Application Email

When sending a job application email, there are some common mistakes you should avoid to ensure your application is professional and well-received:

• Sending Without Proofreading: Typos and grammatical errors can make a bad impression. Always proofread your email and attachments before sending.
• Using Informal Language: Your job application email should be professional and formal. Avoid using slang or overly casual language.
• Not Following Instructions: If the job posting includes specific instructions for applying, make sure you follow them carefully. Failing to do so can result in your application being overlooked.
• Attaching Incorrect Documents: Double-check that you have attached the correct resume and cover letter. Ensure the file names are clear and professional.
• Using an Unprofessional Email Address: Use a professional email address that includes your name. Avoid using nicknames or inappropriate email addresses.

In conclusion, the best time to send job application email is early in the week (Monday or Tuesday) and early in the morning (6 AM – 9 AM). However, it is essential to consider the specific industry, company size, and job role when timing your application.

By strategically timing your email, personalizing your message, and ensuring a well-polished application, you can increase your chances of catching the employer’s attention and landing your dream job.