The Western Cape Government’s Department of the Premier is seeking a highly qualified and capable individual to fill the position of Administrative Officer: Transport. This permanent role is based in the bustling heart of Cape Town CBD and offers a promising opportunity for those with a solid background in transport services.
Administrative Officer: Transport vacancy details:
- Job Title: Administrative Officer: Transport
- Reference Number: WCG240415-3
- Tracking Number: DOTP 26/2024
- Department: Department of the Premier
- Salary Level: 7
- Annual Salary: R 308,154
- Contact: Mr. D H Rossouw, Tel: (021) 483 3984
Key Requirements:
- Education: Grade 12 (Senior Certificate or equivalent qualification).
- Experience: A minimum of six years in a relevant field.
- Licence: Valid driving licence (Code B or higher is recommended).
Key Performance Areas:
- Overseeing the control and management of the government vehicle fleet: The Administrative Officer: Transport will be responsible for the strategic management of the government’s vehicle fleet. This includes overseeing vehicle allocation, utilization, and scheduling to ensure optimal use of resources. Monitoring vehicle inventory, conducting regular inspections, and implementing efficient tracking systems are essential for maintaining an accurate and up-to-date fleet database.
- Handling applications for the use of government vehicles and general hire: Efficient handling of vehicle requests and hire applications is vital for facilitating government operations. The candidate will be tasked with processing requests for vehicle use, evaluating their necessity, and allocating vehicles based on availability and operational requirements. Additionally, managing the hiring process for external parties requires effective coordination, documentation, and adherence to relevant policies and procedures.
- Ensuring the maintenance and roadworthiness of vehicles: Maintaining the safety and performance of government vehicles is paramount. The Administrative Officer: Transport will oversee maintenance schedules, coordinate servicing and repairs, and conduct regular inspections to ensure compliance with safety standards and regulations. Timely maintenance not only extends the lifespan of vehicles but also minimizes the risk of breakdowns and accidents, thereby optimizing operational efficiency.
- Managing claims related to government motor transport: Handling claims arising from accidents, damages, or incidents involving government vehicles requires meticulous attention to detail and adherence to legal protocols. The candidate will be responsible for investigating claims, liaising with insurance providers, and facilitating the resolution process in accordance with established procedures. Effective claims management helps mitigate financial losses and maintains the integrity of the government’s transport services.
- Overseeing traffic violations and related administration: Monitoring and addressing traffic violations involving government vehicles are essential for upholding compliance with road regulations and maintaining public trust. The Administrative Officer: Transport will oversee the administration of traffic violations, including recording offenses, issuing penalties, and implementing corrective measures as necessary. Collaborating with law enforcement agencies and conducting internal audits ensure accountability and adherence to traffic laws.
- Reporting on transport operations and managing transport assets: Regular reporting on transport operations is crucial for evaluating performance, identifying areas for improvement, and informing decision-making processes. The candidate will be responsible for compiling and analyzing data related to vehicle usage, maintenance activities, and operational costs to generate comprehensive reports for departmental review. Additionally, managing transport assets involves asset tracking, depreciation analysis, and strategic planning to optimize resource allocation and ensure long-term sustainability. Effective management of transport assets supports budgetary planning, risk mitigation, and the efficient delivery of government services.
Skills/ Competencies:
- Regulatory Knowledge: The ideal candidate should demonstrate a deep understanding of Government Motor Transport Regulations and related financial and transport guidelines. This includes knowledge of procurement procedures, budget management, and compliance with legal requirements governing government vehicle usage. Familiarity with regulatory frameworks ensures effective decision-making and adherence to established protocols.
- Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint) is essential for this role. The candidate should be adept at creating and maintaining documents, spreadsheets, and presentations to facilitate efficient communication and reporting within the department. Competency in these software tools streamlines administrative tasks and enhances productivity in managing transport operations.
- Communication: Strong communication skills, both written and verbal, are critical for effective interaction with internal stakeholders, external partners, and members of the public. The ability to convey information clearly and concisely ensures accurate transmission of instructions, reports, and correspondence related to transport services. Effective communication fosters collaboration, resolves conflicts, and promotes a positive work environment.
- Other Skills: Problem-solving skills are invaluable in addressing challenges that arise in managing the government vehicle fleet. The candidate should demonstrate analytical thinking and the ability to identify, assess, and resolve issues related to vehicle maintenance, usage, and compliance. Additionally, strong supervisory skills are necessary for overseeing staff responsible for vehicle management and ensuring adherence to established protocols.
Application Process:
- Only applications submitted online at: www.westerncape.gov.za/jobs or https://westerncapegov.erecruit.co will be accepted.
- Shortlisted candidates will be required to submit documentation for verification purposes and criminal record vetting.
- These candidates will be required to attend interviews on a date and time determined by the department and may also be required to undergo competency assessments/proficiency tests.
In conclusion, the Administrative Officer: Transport vacancy within the Western Cape Government’s Department of the Premier presents an exciting opportunity for individuals with a strong background in transport services.
This permanent role offers a chance to contribute to the efficient management of the government’s vehicle fleet and ensure compliance with relevant regulations. With competitive remuneration and the chance to work in the vibrant Cape Town CBD, this position appeals to candidates looking to make a meaningful impact in the field of transport administration.
Interested applicants are encouraged to apply online through the provided channels, adhering to the outlined application process.