Transpharm, a renowned leader in logistics and supply chain management, is seeking a diligent and organized individual to fill the position of Transport Clerk. The role is based in Pretoria, Gauteng, and is a permanent opportunity. With a focus on assisting with both internal and external deliveries, the Transport Clerk is crucial in ensuring that Transpharm’s delivery operations run smoothly.
This position requires a combination of administrative skills, strong communication, and a proactive approach to problem-solving.
Purpose of the Role
The main objective of the Transport Clerk is to provide essential administrative support to the logistics and delivery operations of the company. The Transport Clerk will be responsible for managing delivery-related queries, reconciling invoices, maintaining accurate delivery records, and generating regular reports. This position also requires the ability to assist with deliveries when needed, which necessitates the holder having a valid EB (Unrestricted) driver’s license.
Key Responsibilities
The Transport Clerk will be tasked with various important responsibilities, including:
- Monitoring Delivery Operations: Ensuring all deliveries, both internal and external, are completed in a timely and efficient manner.
- Handling Queries: Acting as a point of contact for customers and service providers, addressing and resolving any issues or concerns related to deliveries.
- Reconciliation of Invoices: The Transport Clerk will be responsible for reconciling invoices to ensure accurate billing and payment processes.
- Report Generation: Maintaining and generating daily, weekly, and monthly reports on the status of deliveries, providing management with key insights into performance.
- Ad-Hoc Duties: The role may require assistance with other logistical tasks, including tracking deliveries and assisting in fleet administration.
Qualifications and Experience Required
To qualify for the position of Transport Clerk, candidates should meet the following criteria:
- Matric Certificate (Grade 12): A minimum educational requirement is a Matric Certificate, demonstrating a fundamental understanding of administrative functions.
- EB (Unrestricted) Driver’s License: A valid driver’s license is essential as occasional assistance with deliveries may be required.
- Experience: At least 2 years of administrative experience, ideally within a logistics or transport environment. The candidate should have a strong understanding of delivery operations and the importance of maintaining accurate records.
Skills and Competencies
The ideal candidate for the Transport Clerk position will possess the following skills and qualities:
- Strong Communication Skills: As the role involves interacting with customers and service providers, the ability to communicate effectively and professionally is essential.
- Organizational Skills: The ability to manage multiple tasks and deadlines efficiently is crucial. The Transport Clerk must have excellent time management skills.
- Attention to Detail: Accurate record-keeping and reporting are essential components of the role, requiring a high level of attention to detail.
- Adaptability: The candidate must be able to work well under pressure and adapt to changing demands within the logistics department.
- Experience in Fleet Planning: A basic understanding of fleet management and logistics would be beneficial for the position.
- Technical Proficiency: Strong computer skills, particularly in MS Excel and Office 365, are required for generating reports and tracking deliveries. Familiarity with tracking systems such as Mixtelematics will also be an advantage.
The Ideal Candidate
Transpharm is looking for a candidate who is not only qualified and experienced but also passionate about logistics and customer service. The Transport Clerk will be an integral part of the team, ensuring the smooth and efficient operation of the transport and delivery function within the company. The candidate must be able to balance administrative tasks with hands-on support when needed, making the role dynamic and varied.
Furthermore, as a company, Transpharm values diversity and is committed to creating a workplace that embraces individuals from all backgrounds, fostering an inclusive environment where everyone is valued.
Application Process
Interested candidates can apply for the position of Transport Clerk through the company’s website or via the contact details provided in the job advert. The closing date for applications is March 24, 2025, so interested applicants are encouraged to submit their applications promptly.
Transpharm offers a supportive and inclusive working environment where employees are encouraged to grow and develop their skills. The company is committed to ensuring that all team members feel included and appreciated, and they place a strong emphasis on fostering teamwork and mutual respect.
Working with Transpharm provides a unique opportunity to be part of a dynamic logistics company with a reputation for excellence.
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