The City of Johannesburg invites dynamic and detail-oriented individuals to apply for the role of Registry Clerk within its Group Finance department. This short-term opportunity is perfect for candidates passionate about administrative excellence and document management. If you’re ready to make a difference, read on for all the essential details.
Position Details
- Job Title: Registry Clerk
- Location: Thuso House, 61 Jorissen Street, Braamfontein
- Monthly Salary: R18,093.91 (all-inclusive package, no additional benefits)
- Contract Duration: Up to 12 months
- Application Deadline: Friday, 17 January 2025
As a Registry Clerk, you will play a vital role in ensuring efficient document management, adhering to strict compliance standards, and supporting the department’s overall functionality.
Key Duties and Responsibilities
The Registry Clerk’s responsibilities encompass a variety of tasks essential to maintaining smooth operations in the department:
- Administrative Support
- Provide reliable administrative assistance to uphold the efficiency of the document and information systems.
- Assist in the daily operations of the office, ensuring that processes run seamlessly.
- Document Management
- Classify, record, and digitize documents for secure and efficient archiving.
- Handle incoming and outgoing correspondence with accuracy and timeliness.
- Filing and Retrieval Systems
- Maintain an organized, user-friendly filing system for easy document access.
- Ensure compliance with policies when disposing of outdated or unnecessary records.
- Archiving Standards
- Implement effective archiving procedures aligned with national legislation.
- Adhere strictly to the National Archiving Act and municipal guidelines.
- General Office Administration
- Perform various administrative duties to support the team’s objectives.
Requirements to Apply
Educational Qualification
- A Matric/Grade 12 certificate (NQF Level 4) is required.
Experience
- Prior training or experience in an administrative role is advantageous.
- Familiarity with the public sector or municipal systems is a plus.
Technical Proficiency
- Must be skilled in Microsoft Office, including Word and Excel.
Residency Requirement
- Only candidates residing within the City of Johannesburg will be considered.
Core Competencies
Ideal candidates should exhibit the following:
- Knowledge:
- Understanding of document classification systems and protocols.
- Awareness of the National Archiving Act and related policies.
- Personal Attributes:
- Strong attention to detail and a commitment to accuracy.
- Excellent time management and organizational skills.
- Ability to work effectively both independently and in a team setting.
- Professional Ethics:
- Uphold integrity and align with the principles of Batho Pele (People First).
How to Apply
Application Process
Submit your application via the City of Johannesburg’s official website at www.joburg.org.za.
Required Documents
Ensure that the following certified copies are attached to your application:
- Matric/Grade 12 certificate and other relevant qualifications
- South African ID
- Updated CV
For Internal Applicants
Include your employee number and relevant employment verification documents.
Professional Affiliations
If you are a member of any professional bodies, include your membership details, such as numbers and expiration dates.
Selection and Feedback Process
The City of Johannesburg is committed to a transparent recruitment process, including:
- Background Verification: Employment checks, ID validation, and criminal record screening.
- Feedback: If you do not receive a response within six weeks of the closing date, consider your application unsuccessful.
Commitment to Employment Equity
The City of Johannesburg values diversity and inclusivity in the workplace. Applications from historically disadvantaged groups, including people with disabilities, are strongly encouraged. This aligns with the City’s dedication to employment equity and building a representative workforce.
Need Assistance?
For further details about the position, contact:
- Contact Person: Thabiso Nkosi
- Phone: 011 021 5802
Why Join the City of Johannesburg?
This Registry Clerk position offers a unique opportunity to contribute to the City’s efficiency and excellence in service delivery. With a competitive salary and the chance to gain valuable experience in a fast-paced environment, this role is ideal for individuals eager to grow professionally while making a meaningful impact in their community.
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If you have the required skills and qualifications, don’t miss this chance to join a dedicated team driving Johannesburg forward. Apply today!
