Siqalo Foods, a proud subsidiary of RCL FOODS, is seeking a qualified and dynamic Receptionist and Site Administrator to join their thriving team in Boksburg, Gauteng. This full-time, permanent position is an integral role within their FOODS DIVISION, responsible for providing comprehensive administrative and secretarial support to the leadership team at the Boksburg site. The position is open to individuals who share the company’s vision of “growing what matters.”
This role embodies the values of efficiency, professionalism, and inclusivity, with the company strongly encouraging applications from people living with disabilities.
Key Responsibilities
The Receptionist and Site Administrator will be entrusted with a variety of duties designed to support the smooth operation of the Boksburg site.
- Administrative Support
- The individual will perform various administrative tasks and handle both routine and specific matters for the site’s leadership team.
- They will independently schedule appointments, manage calendars, and arrange travel itineraries for executives.
- Preparing documents, ensuring they are compiled for travel-related meetings, and assisting with travel plans will be a core part of their responsibilities.
- Office Coordination
- Ensuring the office environment is functional and well-maintained, the administrator will coordinate equipment maintenance, repairs, and office services like cleaning and handyman duties.
- The role includes ordering stationery, recording office expenses, and ensuring that meeting rooms are booked and managed effectively.
- Event and Conference Arrangements
- From arranging conferences and events to coordinating logistical requirements for visitors, the administrator will ensure a seamless experience for all stakeholders.
- Catering arrangements for site meetings or events will also fall under their purview.
- Visitor and Mail Management
- As the first point of contact for visitors, the receptionist will monitor access to the premises, ensuring only authorized personnel and visitors are granted entry.
- The administrator will also handle incoming and outgoing mail, ensuring its timely sorting, distribution, and dispatch.
- They will sign for deliveries and ensure packages are distributed to the correct recipients.
- Financial and Workflow Management
- Creating workflows and raising purchase orders (POs) for general site services and goods will be another important task.
- They will attend to payment queries uploaded to SharePoint and compile accruals at the financial month-end.
- Technology and Equipment Assistance
- Assisting with IT-related tasks, such as ordering laptops, PCs, and SIM cards, is a key support function they will provide.
- Additional Duties
- Other responsibilities include taking and relaying messages to staff, ensuring visitor PPE (Personal Protective Equipment) is controlled, and supporting the leadership team with expense claims.
Skills and Requirements
To succeed in this role, candidates must possess:
- A Secretarial Diploma or any related qualification.
- At least 2 years of administrative and secretarial experience in a similar role.
- Proficiency in SAP and strong skills in Microsoft Excel.
Additionally, the ideal candidate should demonstrate excellent organizational skills, a proactive approach to problem-solving, and a strong sense of accountability.
Why Join Siqalo Foods?
Siqalo Foods operates under RCL FOODS, a company renowned for doing things differently and growing what matters. This innovative environment offers employees opportunities to grow personally and professionally. The role of Receptionist and Site Administrator is central to ensuring the operational excellence of the Boksburg site, making it a pivotal position within the organization.
Inclusivity and Diversity
Siqalo Foods is committed to creating a diverse workplace where everyone is valued. The company strongly encourages applications from individuals living with disabilities, emphasizing an inclusive hiring process that supports equal opportunity for all.
Location and Closing Date
This role is based in Boksburg, Gauteng, South Africa. Interested candidates should submit their applications before the closing date, January 25, 2025.
For individuals with strong administrative skills, attention to detail, and a passion for creating efficient workplace environments, this opportunity at Siqalo Foods provides an exciting and rewarding career path.
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If you meet the qualifications and are excited about this role, don’t hesitate to apply and become a part of Siqalo Foods’ dynamic team. Join a company that values its people, embraces diversity, and strives to grow what matters most.
