Managed People Solutions is excited to announce an Administrator Vacancy for the position of Time and Attendance Administrator based in Cape Town, Western Cape. The successful candidate will join a leading client in the liquor industry, playing an essential role in ensuring the accuracy and smooth operation of employee timekeeping and attendance systems.
If you are someone who thrives in an organized, fast-paced environment and enjoys being the backbone of administrative efficiency, this is an excellent opportunity to contribute to the success of an organization that values precision and dedication. This Administrator Vacancy offers the chance to work with a dynamic team and make a meaningful impact on the overall functionality of the business.
Administrator Vacancy | Managed People Solutions | Cape Town
- Job Opportunity: Administrator Vacancy
- Company: Managed People Solutions
- Location: Cape Town, Western Cape
- Position Type: Permanent
Key Responsibilities of the Administrator Vacancy
As a Time and Attendance Administrator, the responsibilities within this Administrator Vacancy will encompass a variety of important administrative tasks, as detailed below:
1. Day-to-Day Responsibilities
- Employee Clock Management: Issue clock numbers to new employees on their first day to enable access to the timekeeping system.
- System Integration: Add new employees to the clock machine and Viper system, ensuring seamless integration for attendance tracking.
- Internal Communication: Notify relevant parties such as the store manager, regional manager, and trainers about new employee clock numbers to ensure smooth onboarding.
- Data Downloading: Regularly download clock data from stores and monitor it for accuracy.
- Attendance Monitoring: Conduct daily monitoring of employee attendance, ensuring all records are up to date and correct.
- Reporting Absenteeism and Lateness: Report any absenteeism, tardiness, or late arrivals to the Payroll Manager for further action.
- Roster Updates: Maintain and update store shift rosters as required to meet operational needs.
2. Clock System Management
- System Maintenance: Regularly report any issues with malfunctioning clock machines to the IT department for timely resolution.
- Database Accuracy: Ensure that the clock system database is consistently updated and maintained to guarantee the system’s functionality and the integrity of the data.
3. Human Capital Management and Development
- Quality and Productivity Standards: Maintain high personal quality and productivity standards, contributing to a well-functioning team.
- Effective Time Management: Adapt to a dynamic work environment by managing competing demands effectively and ensuring tasks are completed on time.
- Change Management: Demonstrate the ability to adapt to and manage changes within a fast-paced setting.
- Compliance: Adhere strictly to company policies, procedures, and Standard Operating Procedures (SOPs) to ensure consistency and compliance.
4. Administration & Reporting
- Report Submission: Timely submission of required reports and documentation to the Payroll Manager, ensuring all necessary information is provided.
- Asset Management: Safeguard and manage all company-issued assets, ensuring their proper care and use according to company guidelines.
Qualifications and Experience Required for the Administrator Vacancy
To be considered for this Administrator Vacancy, the following qualifications and experience are required:
- Education: Grade 12 – NQF Level 4
- Experience: Previous experience in a retail environment (preferably within FMCG) is essential.
How to Include Soft Skills in Your CV (With Examples)
Application Process for the Administrator Vacancy
Please do not apply if you do not meet the listed requirements. We are looking for candidates who meet the necessary qualifications and have relevant experience.
Important Notice:
If you do not receive any feedback within 2 weeks of the closing date, kindly consider your application unsuccessful.
Why Apply for This Administrator Vacancy?
Joining the Managed People Solutions team as a Time and Attendance Administrator in this Administrator Vacancy offers a great opportunity to grow within a well-established organization. You will gain hands-on experience in time management systems, payroll processes, and human capital administration within a fast-moving and exciting industry.
This role not only allows you to contribute to the operational efficiency of the business but also provides a pathway for career development and skill enhancement.
