The Department of Roads and Transport in Gauteng is offering an exciting career opportunity for a skilled and experienced professional to take on the role of Administrative Support and Coordination Officer in the Office of the Executive Authority. This prestigious position comes with a competitive remuneration package ranging from R849,702.00 to R1,000,908.00 per annum.
The total package includes a basic salary (70%) and a flexible portion (30%), which may be structured in accordance with the applicable regulations. Additionally, the state contributes 13% of the basic salary towards the Government Employees Pension Fund.
The successful candidate will be required to sign a performance agreement within three months of assuming the role.
Administrative Support Key Information
- Reference Number: refs/022066
- Directorate: Office of the Executive Authority
- Number of Posts: 1
- Location: Johannesburg
- Closing Date: 14 February 2025
- Enquiries: Ms. Mathapelo Makhetha – Tel: (011) 355-7521
Minimum Requirements
The ideal candidate must possess:
- A National Diploma (NQF 6) or Degree (NQF 7).
- A minimum of three (3) years’ experience in Junior Management or Assistant Director level.
- Proven management competencies.
- A broad knowledge and understanding of the functional areas covered by the executive authority’s portfolio.
- Working knowledge of political and parliamentary processes in South Africa.
- Proficiency in computer literacy.
Key Responsibilities
The appointed Administrative Support and Coordination Officer will play a crucial role in ensuring the efficient operation of the Office of the Executive Authority. The main duties of the role include:
Document and Information Management
- Developing, implementing, and maintaining systems, registers, and databases to monitor and manage the flow of documents to, from, and within the office.
- Compiling correspondence, submissions, and cabinet memoranda as required.
- Studying, editing, and providing comments on submissions to be presented to the executive authority.
- Ensuring documents are classified in accordance with the Minimum Information Security (MIS) prescripts.
Office Administration and Budget Management
- Managing the procurement and maintenance of office equipment.
- Administering the budget within the Office of the Executive Authority.
- Ensuring logistical support is effectively coordinated.
Stakeholder Liaison and Communication
- Liaising with internal and external role players regarding matters related to the executive authority’s portfolio.
- Coordinating the distribution of memoranda, documents, and submissions to the relevant legislature and standing/portfolio committees.
Cabinet/Executive Council Support
- Managing the distribution of memoranda to Cabinet/Executive Council members.
- Keeping records of Cabinet/Executive Council decisions and ensuring that the Chief of Staff and Executive Authority are alerted regarding actions and due dates.
Human Resources Management
- Overseeing human resource functions within the office.
Employment Equity Considerations
The Department of Roads and Transport is committed to promoting employment equity. In line with the department’s Employment Equity Plan, females and persons with disabilities are strongly encouraged to apply. The selection process will give preference to candidates whose appointment will support the department’s commitment to equitable representation in the public sector.
Application Process
How to Apply
Interested candidates must apply online at Gauteng Government Jobs. Only online applications will be considered.
Important Notes
- Applicants must utilize the most recent online Z83 application form, which is available on the Gauteng Government Jobs website.
- The Z83 form must be completed in full, including the declaration as per Regulation 10 of the Public Service Regulations, 2016.
- A comprehensive CV must be uploaded with the application.
- Failure to complete the Z83 form and attach a CV will result in disqualification.
- Only shortlisted candidates will be required to submit:
- Certified copies of qualifications (not older than six months).
- Identity document.
- Valid driver’s license (if applicable to the role).
- If an applicant’s qualifications were obtained outside South Africa, they must be evaluated by the South African Qualifications Authority (SAQA).
- Candidates who do not receive a response within three months after the closing date should consider their application unsuccessful.
Selection Criteria
Prospective applicants must be able to answer “YES” to the following qualifying questions:
- Do you have a National Diploma (NQF 6) or Degree (NQF 7)?
- Do you have at least three (3) years of experience in Junior Management or Assistant Director level?
- Do you possess proven management competencies?
- Do you have a broad knowledge and understanding of the functional areas covered by the executive authority’s portfolio?
- Do you have working knowledge of political and parliamentary processes in South Africa?
Check also: Job Opportunities at SUPERSPAR – Apply Now!
This opportunity at the Department of Roads and Transport presents a challenging and rewarding role for a qualified and experienced professional. The Administrative Support and Coordination Officer will play a pivotal role in ensuring efficient administration, coordination, and support to the Executive Authority.
Interested applicants are encouraged to apply before the closing date: 14 February 2025.
