x1 Secretary Vacancy at Rand Water

Rand Water is offering an exciting opportunity for a dedicated and highly skilled individual to fill the Secretary Vacancy at Rand Water within our Bulk Water Services – Operations portfolio. This re-advertised position is located at our Rietvlei site in Glenvista, Gauteng, South Africa.

The successful candidate will play a pivotal role in providing secretarial support to the Manager of Water Quality Specialist Services and delivering comprehensive administrative assistance to the department.

Secretary Vacancy Overview

Position Title: Secretary
Closing Date: 23 August 2024
Job Type: Permanent
Location: Glenvista, Gauteng, South Africa
Reference Number: RAN240812-1

Secretary Vacancy Summary

As the Secretary, your main responsibility will be to ensure the smooth functioning of the Manager Water Quality Specialist Services office. You will handle various secretarial tasks, maintain the department’s shared electronic records system, and assist in organizing departmental events and meetings.

Your role is crucial in managing the day-to-day administrative operations and ensuring that all tasks are completed efficiently and professionally.

Minimum Requirements

To be considered for this position, candidates must meet the following minimum requirements:

Education: NQF6 Diploma in Office Administration or Secretarial studies.
Experience: A minimum of 3 years, preferably 5 years, of experience in office administration or secretarial duties at a middle to senior management level.
Driver’s License: A valid driver’s license is required, and candidates will need to pass a Rand Water proficiency driving test.
Communication Skills: Strong English communication skills (both verbal and written) are essential.
Technical Skills: Proficiency in Advanced Word, Excel, PowerPoint, Adobe, and Outlook software.
Records Management: Experience in maintaining a shared electronic records system.

Responsibilities

As the Secretary, your duties will include but are not limited to:

Secretarial Services: Provide comprehensive secretarial support to the department manager, including managing the diary and coordinating departmental communications.
Administrative Assistance: Offer administrative services to the manager’s office and the department management committee, ensuring that all tasks are completed accurately and on time.
Records Management: Maintain the department’s shared electronic records system, ensuring that all files are up-to-date and accessible.
Event and Meeting Planning: Organize and plan department events and meetings, ensuring that all logistical arrangements are in place.
Minute Taking: Accurately draft minutes or notes during physical meetings and from electronic recordings.
Document Management: Coordinate, collate, and manage the drafting of departmental reports, documents, memorandums, letters, presentations, and other important paperwork.
Quality Control: Ensure all department documents are accurate, presentable, and comply with corporate standards.
Stakeholder Relations: Maintain positive relationships with internal and external stakeholders, acting as a liaison between the department and other parties.
Task Follow-Up: Monitor and follow up on actions and tasks arising from meetings.
Asset Management: Handle the stock-take and safe-keeping of departmental assets.
Filing: Responsible for filing the departmental attendance register, timesheets, travel claims, and leave schedules.
Research: Conduct research to find relevant information for the department management team.
Reception Management: Manage the reception desk and handle the department manager’s phone line.

Knowledge and Skills Required

The ideal candidate will have a strong foundation in:

Office Administration and Secretarial Duties: Expertise in handling various administrative and secretarial tasks at a professional level.
Shared Electronic Records System: Competence in managing shared electronic records systems to ensure efficiency and security.
Advanced Software Proficiency: Skilled in the use of Advanced Word, Excel, PowerPoint, Adobe, and Outlook software.
Communication: Clear, professional, and polite communication skills in English, both verbal and written.
Minute Taking: Ability to accurately take minutes during meetings, both in-person and from electronic recordings.
Research Skills: Proficiency in conducting research to gather necessary information for the department management team.
Time Management: Strong ability to manage time effectively to ensure all tasks are completed within the required deadlines.
Event Planning: Adept at planning and organizing events and meetings.

Attitude and Work Ethic

The successful candidate should demonstrate:

Flexibility: A flexible approach to working hours and the willingness to take on tasks that may be outside of their usual scope of work.
Adaptability: The ability to research and understand unfamiliar subjects to provide relevant support to the department.
Relationship Management: The ability to maintain good relationships with a diverse group of people within and outside the department.
Multitasking: Capability to provide office administration and secretarial duties to multiple managers simultaneously.

How to Apply

If you meet the above requirements and are excited about this opportunity, we encourage you to apply for the Secretary position at Rand Water. The closing date for applications is 23 August 2024. Don’t miss the chance to join a dynamic team committed to delivering quality services in the water sector.

To Apply: Click here

This Secretary position at Rand Water presents an excellent opportunity for a professional with a strong background in office administration and secretarial services to contribute to a vital sector. Located at the Rietvlei site in Glenvista, Gauteng, the role offers a dynamic work environment where your skills in communication, organization, and technology will be highly valued.

If you have the required qualifications, experience, and a commitment to excellence, this is your chance to be part of a team that plays a crucial role in managing water quality services.

Subscribe to Updates