The Western Cape Government is excited to announce an opportunity for a dedicated Administrative Officer to join the EPWP Skills Development team. This role is integral to supporting the administration and coordination of skills development programs aimed at enhancing workforce capabilities within the province.
Candidates who are organized, detail-oriented, and passionate about contributing to skills development initiatives are encouraged to apply. The Western Cape Government looks forward to discovering how your skills and commitment can support and advance the success of the EPWP Skills Development program.
Western Cape EPWP Skills Development Program Overview:
- Job Title: Administrative Officer: EPWP Skills Development
- Reference Number: DOI 111/2024 (WCG240711-2)
- Department: Department of Infrastructure
- Location: Cape Town, Western Cape, South Africa
- Salary: R308,154 per annum
- Closing Date: 19 August 2024
- Enquiries: Mr. F Jacobs at (021) 483 8541
Job Purpose:
- To provide comprehensive administrative support for skills development initiatives within the unit, ensuring effective and efficient management of all related functions.
Minimum Requirements:
- Qualification:
- An appropriate 3-year tertiary qualification (National Diploma, Bachelor’s Degree, or higher).
- Experience:
- A minimum of 1 year of relevant experience in Skills Development.
- License:
- A valid Code B (or higher) driving license.
Key Performance Areas:
- Administrative Assistance:
- Facilitate comprehensive administrative support for the Skills Development Unit, including managing correspondence, scheduling meetings, and maintaining records.
- Ensure that all administrative processes align with departmental policies and procedures.
- Prepare and distribute agendas, minutes, and reports for meetings within the unit.
- Stakeholder Liaison:
- Liaise with internal and external stakeholders, role players, and clients to ensure smooth communication and collaboration.
- Coordinate meetings and consultations with various stakeholders, including governmental departments, training providers, and community organizations.
- Handle inquiries and requests from stakeholders promptly and professionally.
- Recruitment and Selection:
- Provide administrative support for recruitment and selection processes, including drafting job advertisements, scheduling interviews, and communicating with applicants.
- Assist in the preparation and documentation of recruitment panels and ensure that all recruitment procedures comply with legal and departmental guidelines.
- Maintain accurate records of all recruitment activities and outcomes.
- Financial Administration:
- Offer detailed financial administrative support to the Skills Development Unit, including processing payments, monitoring budgets, and preparing financial reports.
- Assist in the management of the unit’s budget by tracking expenses, ensuring proper allocation of funds, and identifying areas for cost savings.
- Ensure compliance with financial policies and regulations, including proper documentation of all financial transactions.
- Supervision:
- Oversee the performance of staff responsible for various unit functions, ensuring that tasks are completed efficiently and to a high standard.
- Provide guidance and mentorship to junior staff, helping them develop their skills and enhance their performance.
- Conduct regular performance reviews and provide feedback to staff, identifying areas for improvement and recognizing achievements.
- Data Management and Reporting:
- Manage and maintain comprehensive databases related to skills development programs, ensuring data accuracy and accessibility.
- Compile and analyze data to produce regular reports on the progress and outcomes of skills development initiatives.
- Ensure that all reports are submitted on time and meet the required standards of quality and accuracy.
- Program Coordination:
- Assist in the coordination of skills development programs, including scheduling training sessions, workshops, and events.
- Monitor the implementation of programs to ensure they are delivered on time, within scope, and within budget.
- Identify and resolve any issues or challenges that arise during program implementation.
- Compliance and Quality Assurance:
- Ensure that all administrative processes and program activities comply with national, provincial, and departmental policies, regulations, and standards.
- Conduct regular audits of administrative procedures and program operations to identify areas for improvement.
- Develop and implement quality assurance measures to enhance the effectiveness and efficiency of skills development programs.
- Communication and Public Relations:
- Draft and disseminate internal and external communications related to skills development initiatives, including newsletters, announcements, and press releases.
- Maintain positive relationships with media contacts and ensure that the EPWP Skills Development program is represented accurately and favorably in the public domain.
- Organize and coordinate promotional events to raise awareness of the skills development programs.
- Resource Management:
- Manage the procurement and distribution of resources needed for skills development programs, including training materials, equipment, and supplies.
- Ensure that all resources are used efficiently and effectively, minimizing waste and maximizing impact.
- Maintain an up-to-date inventory of all resources and manage their allocation according to program needs.
Competencies:
- Knowledge:
- National, provincial, and departmental policies related to EPWP and Skills Development.
- Programme/project management.
- Research, planning procedures, and public service reporting.
- Skills:
- Effective communication (both written and verbal).
- Strong planning and organizational abilities.
- Accurate record-keeping and proven computer literacy (MS Office).
- Report writing and formulation.
Remuneration:
- Salary: R308,154 per annum (Salary level 7).
- Benefits:
- Includes medical assistance, housing assistance, and pension-fund contributions as per applicable prescripts or collective agreements.
How to apply
- Documents Required:
- Comprehensive CV
- Certified copies of qualifications
- Valid ID
- Covering letter indicating the position applied for
- Submission Methods:
- Online Application: Ensure submission before the closing date.
- Technical Support: Available Monday to Friday from 08:00 to 16:00. Contact helpline at 0861 370 214.
- Additional Information:
- Shortlisted candidates will undergo documentation verification, criminal record vetting, and possibly competency assessments.
- The selection process will adhere to Employment Equity targets.
Hint: Free CV Templates that Pass the Applicant Tracking System
Contact for Queries:
- Enquiries: Mr. F Jacobs at (021) 483 8541
- Reference Checks: By applying, you consent to the Western Cape Government contacting previous employers for references.
The Western Cape Government is enthusiastic about finding a qualified Administrative Officer to join their EPWP Skills Development team. This role is crucial for the effective administration and coordination of skills development programs that aim to enhance workforce capabilities across the province. The successful candidate will play a vital role in supporting the Department of Infrastructure’s objectives.
Those who meet the qualifications and are passionate about contributing to skills development are encouraged to apply before the closing date of 19 August 2024. The Western Cape Government is eager to see how the skills and dedication of applicants can help drive the success of their initiatives.