The Road Accident Fund (RAF) is seeking qualified and dedicated professionals to join their dynamic team in Cape Town. With a mission focused on providing compensation and rehabilitation to individuals injured in road accidents, the RAF plays a vital role in supporting road users throughout South Africa. Now, the RAF is hiring three Legal Secretaries for the High Court, and if you have the required qualifications and experience, this could be the perfect opportunity for you.
Legal Secretaries Job Overview
- Position Title: Legal Secretary: High Court X 3
- Division: Governance
- Reference No: 4870
- Location: Cape Town, Western Cape, South Africa
- Employment Type: Permanent
- Disability (EE targeted role): No
- T.A.S.K Grade: 08
- Salary: R326,151.00 per annum
- Closing Date for Applications: 25 September 2024
The Road Accident Fund’s Mission
The Road Accident Fund (RAF) provides necessary cover to all road users within South Africa’s borders. RAF ensures that individuals injured in motor vehicle accidents receive timely and compassionate rehabilitation and compensation. Beyond compensating victims, RAF is actively involved in promoting road safety and fostering a caring attitude towards road use.
Purpose of the Legal Secretary Role
The Legal Secretary for the High Court will support the legal services department by ensuring the seamless daily functioning of the office. This role is essential for maintaining the high standards and operational efficiency of the RAF’s legal department.
Key Performance Areas
As a Legal Secretary, you will be responsible for the following key areas:
1. Legal Secretarial Administration
- Prepare court statements and forms for attorneys.
- Transcribe and proofread legal documents such as pleadings and affidavits.
- Handle the indexing of pleadings and updating discovery binders.
- Dictate attorneys’ audio files and written notes.
- Assist with legal research and support in communicating with vendors, opposing counsel, experts, and other staff.
- Collect and deliver important legal documents to and from necessary parties.
2. Office Management
- Manage correspondence, filing systems, and handle telephonic queries.
- Ensure the confidentiality of all office matters and legal documents.
- Provide general administrative support to the legal services department.
- Manage stationery supplies and ensure all office requests are responded to within set timelines.
3. Standard Processes and Procedures
- Ensure all work aligns with internal RAF standards and contributes to business goals.
- Maintain RAF’s required strategic frameworks and sound internal control processes.
- Support strategy and reporting activities within RAF, adhering to policies and procedures.
4. Document Control
- Manage and maintain an updated filing system for all case-related documents.
- Ensure proper tracking and recording of court documents and directives.
- Handle the collation and updating of high-value foreign national records for reinsurance purposes.
- Safeguard the confidentiality of all documents and ensure they reach the intended recipients in a timely manner.
5. Meeting and Diary Management
- Arrange and coordinate meetings on behalf of the Legal Services department.
- Take minutes during meetings and distribute them according to governance standards.
- Manage team diaries, schedule appointments, and follow up on meeting resolutions and pending matters.
6. Quality Assurance
- Maintain up-to-date documentation on RAF’s business activities and policies.
- Ensure high-quality standards in all administrative tasks and legal processes.
Requirements
To be considered for this position, candidates must have the following:
Educational Qualifications: A National Diploma in Business Administration or a Law-related qualification is required.
Experience: At least two years of experience in a business or law administration environment.
Technical and Behavioral Competencies:
- Proficiency in MS Word, Excel, PowerPoint, and Outlook.
- A good understanding of RAF systems and procedures.
- Proficiency in English and one other official South African language.
- Strong organizational and planning skills.
- Excellent interpersonal relations, dependability, and trustworthy behavior.
- Good research, writing, and communication skills.
- Skills in diary and court roll management.
Personal Attributes
- Dependable and trustworthy: A key trait for handling confidential information and legal matters.
- Strong communication skills: Necessary for clear and concise interactions with all stakeholders.
- Research and administrative skills: Vital for assisting legal research and ensuring the smooth running of the office.
Benefits of Working with RAF
- Comprehensive Employment Packages: RAF offers a Total Employment Cost package, meaning that employees can structure their salary package to suit their personal needs.
- Supportive Work Environment: Working at RAF means being part of a dedicated team that is focused on making a difference in the lives of South Africans injured in road accidents.
- Equal Opportunity Employer: RAF subscribes to the principles of employment equity and will prioritize applications from People with Disabilities in accordance with its internal policies.
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How to Apply
If you meet the qualifications and experience required for this position, you can apply by visiting the official RAF job portal or submitting your application to the provided contact. Remember, the closing date for applications is 25 September 2024. Be sure to submit your documents on time, as late applications will not be considered.
Important Notes
- Applicants who have not received feedback within six weeks from the closing date may consider their applications unsuccessful.
- Security vetting will be conducted on all prospective employees to ensure that the highest standards of integrity are maintained.
- It is the responsibility of applicants with foreign qualifications to have these evaluated by the South African Qualifications Authority (SAQA).
Read more: The 21 Benefits of Working in the Public Sector
The Road Accident Fund is offering an excellent opportunity for experienced legal professionals to join their team as Legal Secretaries at the High Court in Cape Town. This role is integral to the smooth operation of the legal services department, ensuring that vital legal documents, court processes, and administrative tasks are handled with precision and confidentiality. With competitive salaries, a commitment to employment equity, and a mission rooted in providing support to those impacted by road accidents, the RAF offers a rewarding work environment.