Stellenbosch University is excited to announce an exceptional opportunity to join our team as a Civil Engineering Administrative Officer C: Short Courses (Job Level 12). This role serves as a cornerstone in the coordination and administration of our civil engineering short courses program, directly enhancing our commitment to educational excellence and professional development.

Stellenbosch University Administrative Officer Vacancy Overview:

  • Job Title: Administrative Officer C: Short Courses (Job Level 12)
  • Location: Stellenbosch University
  • Organization: Civil Engineering
  • Department: Department of Civil Engineering
  • Closing date: 05 July 2024


  • Assist with scheduling, organizing, and administering short courses offered by the Department of Civil Engineering.
  • Act as the primary contact point for course participants and instructors, handling inquiries, providing course details, and ensuring clear communication on logistics.
  • Coordinate the registration process and handle all administrative aspects of event planning for various short courses.
  • Arrange travel arrangements and logistics for guest lecturers contributing to the short courses.
  • Coordinate the preparation and distribution of course materials, including handouts, instructional guides, and digital resources.
  • Maintain accurate records of course registrations, attendance, and completions, ensuring secure management and accessibility for reporting and analysis purposes.
  • Support invoicing, budget control, and expense tracking related to course administration.
  • Undertake additional administrative tasks as required to meet evolving departmental needs related to short course administration.


  • Hold a post-matric qualification (NQF level 6 or higher) in finance, administration, or project management.
  • Possess a minimum of three years’ experience in financial administration, ideally within a higher education context.
  • Demonstrate proven experience in organizing short courses and familiarity with Stellenbosch University’s short course systems.
  • Exhibit excellent written and verbal communication skills in English.
  • Have strong interpersonal skills and organizational abilities.
  • Possess advanced computer literacy, including proficiency in word processing, spreadsheets, web navigation, and email management.


  • Familiarity and practical knowledge in student administration within an engineering, science, or technical research setting.
  • Relevant experience using Stellenbosch University’s financial systems.
  • Previous involvement in educational and event management environments would be beneficial and advantageous.

Application Guidelines:

  • Stellenbosch University adheres to employment equity (EE) principles outlined in its institutional EE plan and specific environment EE plans.
  • Preference will be given to applicants from designated groups over foreign nationals where EE targets are a consideration.
  • In cases where EE is not a factor, South African citizens will receive preference over foreign nationals.
  • Stellenbosch University retains the right to refrain from making an appointment.
  • Interested applicants must submit a comprehensive curriculum vitae, including the names and email addresses of at least three referees, before or on the closing date specified for the position.
  • Applications should be submitted online via the university’s careers portal at using the “Apply Now” link located at the top right-hand corner of the specific vacancy page.
  • The university reserves the right to verify qualifications and conduct background checks on all candidates.
  • If no feedback is received from the university within four to six weeks after the closing date, it should be assumed that the application was unsuccessful.

Stellenbosch University values diversity and is committed to promoting employment equity within its workforce. Applicants from designated groups are encouraged to apply, and preference will be given in accordance with EE targets. South African citizens will also receive preference where EE considerations do not apply. We invite qualified candidates to submit their applications online through our careers portal at before the specified closing date. Please ensure your application includes a comprehensive curriculum vitae with contact details of referees.