Are you looking for a rewarding career in public service? The Western Cape Department of the Premier is offering an exciting opportunity for a Registry Clerk in the People Management Records division. If you are organized, detail-oriented, and ready to contribute to the efficient operation of government services, this role could be the perfect fit for you. Below, we will take a closer look at the key details, requirements, responsibilities, and benefits of this role.
Registry Clerk Job Overview
- Job Title: Registry Clerk: People Management Records
- Reference Number: DOTP 27/2025 (WCG250310-3)
- Department: Department of the Premier
- Location: Cape Town, CBD, Western Cape, South Africa
- Salary Level: 5 (R 216 417 per annum)
- Job Type: Permanent
- Closing Date for Applications: 14th April 2025
Job Purpose
The primary responsibility of the Registry Clerk will be to offer support in the People Management Practices section by managing registry functions efficiently. You will ensure the safe keeping and proper filing of all official documents. Your role will include document tracking, file requests, handling physical and electronic files, managing post, and other administrative duties that ensure the smooth operation of the registry.
Minimum Requirements
To apply for this position, you must meet the following minimum qualifications and experience:
- Grade 12 (Senior Certificate or equivalent qualification)
In addition to this, it is highly recommended that you have experience in a registry environment and the ability to handle physically demanding tasks associated with the role. Candidates should also demonstrate a good understanding of registry practices and record-keeping procedures.
Key Performance Areas
As a Registry Clerk at the Western Cape Department of the Premier, your daily responsibilities will include:
- Document Management:
- Safely keep official documents and ensure proper filing procedures.
- Classify, place, and maintain files in an organized manner.
- Issue and receive files as requested, both for individual and bulk file requests, using a document tracking system.
- File Transfers:
- Manage the transfer of files to and from the Corporate Services Centre.
- Process documents for archiving and disposal as per departmental guidelines.
- Registry Counter Service:
- Provide excellent customer service at the registry counter, assisting clients with their requests.
- Post and Document Handling:
- Open, sort, and distribute incoming post.
- Dispatch outgoing post and ensure proper handling.
- Scanning and Digitization:
- Scan physical documents into the electronic system to facilitate digital access and record-keeping.
- General Support Services:
- Provide general support to the registry team, ensuring that all functions run smoothly and efficiently.
Competencies and Skills
To succeed in this position, the ideal candidate will possess the following competencies and skills:
- Knowledge of Relevant Legislation: Understanding of regulations related to registry functions.
- Registry Duties: Familiarity with registry practices and procedures.
- Record-Keeping: Strong knowledge of filing and archiving systems.
- Communication Skills: Ability to communicate clearly and effectively (both written and verbal).
- Computer Literacy: Proven skills in MS Office and registry management systems.
- Customer Service: A friendly and professional demeanor, ensuring clients are well-served.
- Physical Fitness: Ability to meet the physical demands of the role, especially when handling files and documents.
Remuneration and Benefits
The Registry Clerk position offers a salary of R 216 417 per annum (Salary Level 5). In addition to the basic salary, eligible employees will receive service benefits, which may include:
- Medical Assistance
- Housing Assistance
- Pension-Fund Contributions
These benefits are offered in accordance with the applicable collective agreements and prescripts.
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Application Process
The closing date for applications is 14th April 2025. Applicants are encouraged to submit their applications online through the designated government portal. Please ensure that you meet the following requirements:
- Complete the online application form accurately.
- Provide all necessary documentation for verification purposes (such as ID, qualifications, and proof of experience).
- If shortlisted, you may be required to attend an interview and undergo a criminal record vetting process.
- Please note that the selection process will follow the Employment Equity (EE) targets of the department.
Should you encounter any difficulties with the online application system, technical support is available from Monday to Friday between 08:00 and 16:00. For any other queries regarding the position, please contact Mr. L Gqoboka at (021) 483 4707.
If you meet the minimum requirements and are ready to take on a challenging and rewarding role, the Registry Clerk: People Management Records position at the Western Cape Department of the Premier could be the next step in your career. Apply before the 14th April 2025 deadline and take the opportunity to contribute to the efficiency and success of the People Management Practices section.
