Are you an ambitious graduate eager to gain practical experience in a professional setting? Universities South Africa (USAf), the representative body for South Africa’s public universities, is offering an exciting Receptionist Internship. This 12-month contract is a fantastic opportunity to contribute to the country’s higher education sector while developing essential skills in administration and customer service.
Receptionist Internship Overview:
- Contract Duration: 12 months (full-time)
- Location: USAf Executive Office, Pretoria
- Application Deadline: 22 November 2024
About Universities South Africa
Universities South Africa, a prominent national association, advocates for the interests of South African public universities and encourages collaboration within the higher education sector. Based in Pretoria, this non-profit organization is dedicated to enhancing the quality and effectiveness of higher education in South Africa. Through strategic research, sector support services, and partnership-building, USAf plays a pivotal role in shaping the future of education in the country.
As part of its commitment to fostering professional skills, USAf invites applications for the Receptionist Internship. This program offers valuable work experience for unemployed graduates, helping them build the skills needed to succeed in today’s job market.
Key Responsibilities
The selected intern will be responsible for the following tasks:
- Managing the Front Desk: Greet visitors, answer and direct phone calls, and take messages when necessary.
- Visitor Coordination: Welcome and direct visitors, ensuring they feel comfortable and informed about USAf’s services.
- Mail and Document Management: Receive, sort, and distribute incoming mail and documents to the relevant departments.
- Reception Area Maintenance: Ensure that the reception area is clean, organized, and stocked with essential materials like brochures and stationery.
- Administrative Duties: Assist with minute-taking, filing, photocopying, transcribing, and faxing.
- Meeting Coordination: Schedule meetings, organize catering, and assist with other logistical needs.
- Office Security: Follow safety procedures and manage access control through the reception desk.
- Document Archiving: Maintain a filing system for current documents and archive those older than three years.
- General Support: Provide administrative and clerical support to various departments as needed.
Who Should Apply?
USAf is looking for a dedicated and professional individual who meets the following requirements:
- Educational Background: A relevant bachelor’s degree or equivalent qualification.
- Administrative Skills: Familiarity with administrative and clerical procedures.
- Customer Service Skills: Knowledge of customer service principles and practices, with a focus on creating a positive visitor experience.
- Computer Proficiency: Skilled in Microsoft Office applications (Word, Excel, PowerPoint).
- Communication: Strong written and verbal communication skills.
- Organizational Abilities: Excellent organizational skills, with the ability to manage multiple tasks efficiently.
- Professionalism: A polished, professional attitude and appearance, with a commitment to representing USAf’s values.
Why Join Universities South Africa as an Intern?
This internship with USAf provides an ideal opportunity to:
- Gain Practical Experience: Work in a professional environment where you can apply and enhance your academic skills.
- Develop Key Skills: Build valuable skills in customer service, office administration, and time management.
- Expand Your Network: Interact with professionals and gain insights into the higher education sector in South Africa.
- Career Growth: Strengthen your CV and enhance your prospects in the job market with meaningful experience.
How to Apply
If you are a motivated, qualified graduate eager to contribute to South Africa’s higher education landscape, we encourage you to apply. Please send a letter of motivation and your CV—including the names and contact details of at least three traceable referees—to recruitment@usaf.ac.za by 22 November 2024.
Important Notes:
- Shortlisted Candidates: Only shortlisted candidates will be contacted.
- Response Timeline: If you have not received a response within 30 days of the closing date, please consider your application unsuccessful.
- Equal Opportunity Employer: People from designated groups, including individuals with disabilities, are encouraged to apply.
- No Obligation to Appoint: USAf reserves the right not to make an appointment.
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Take the first step towards a fulfilling career in public service with this Receptionist Internship. Gain essential skills, contribute to a meaningful cause, and make a positive impact on the higher education sector in South Africa.