The Western Cape Mobility Department is inviting applications for the position of Personal Assistant to support the Director: Transport Administration and Licensing. This permanent position, based in Cape Town, CBD, is ideal for a qualified and competent individual who can provide secretarial and administrative support services.

If you thrive under pressure, can manage irregular hours, and meet tight deadlines, this role is for you.

Personal Assistant Job Details

  • Closing Date: 8th July 2024
  • Reference Number: WCG240603-7
  • Tracking Number: WCMD 25/2024
  • Job Title: Personal Assistant: Transport Administration and Licensing, Ref No. WCMD 25/2024
  • Department: Western Cape Mobility Department
  • Salary Level: 7
  • Location: Cape Town, CBD, Western Cape, South Africa
  • Enquiries: Mr. RW Barreiro at (021) 483 2061
  • Job Type: Permanent

Personal Assistant Job Purpose

The Western Cape Mobility Department seeks a suitably qualified and competent individual to provide secretarial support to the Director: Transport Administration and Licensing. The successful candidate must be capable of working under pressure, willing to work irregular hours, and able to meet tight deadlines.

Minimum Requirements

To qualify for the Personal Assistant position, applicants must meet the following requirements:

  • Grade 12 (Senior Certificate or equivalent qualification)
  • Accredited secretarial diploma and/or administrative qualification at NQF level 5 or higher tertiary qualification
  • Minimum of 3 years’ experience in providing support services to management or senior management

Competencies:

  • Knowledge of relevant legislation, policies, prescripts, and procedures
  • Office administration, database management, and information and records management
  • Procurement processes and basic financial administration
  • Understanding of government functioning, systems, and processes
  • Proficiency in general information support systems such as BAS and MYTRACK

Skills:

  • Language and computer literacy
  • Sound organizational skills
  • Good interpersonal and written communication skills
  • Client liaison and networking abilities
  • Report writing, research, and problem-solving skills
  • Good telephone etiquette and high reliability
  • Ability to communicate with people at different levels and from diverse backgrounds
  • Tact and discretion in handling sensitive information
  • Good grooming and presentation
  • Self-management and motivation

Key Performance Areas

  • Provide secretarial/receptionist support to the Director
  • Render administrative support services
  • Assist the Director with meeting arrangements and preparations
  • Support the administration of the Director’s budget
  • Study and apply relevant public service and departmental prescripts/policies

Remuneration

  • Salary: R 308 154 per annum (Salary level 7)
  • Service Benefits: Qualifying employees may receive medical assistance, housing assistance, pension-fund contributions, etc., as per applicable prescripts or collective agreements.

Additional Notes

  • Verification and Vetting: Shortlisted candidates will be required to submit documentation for verification purposes and undergo criminal record vetting.
  • Interview Process: Candidates will need to attend interviews and may undergo competency assessments/proficiency tests.
  • Employment References: By applying, candidates consent to the Western Cape Government contacting previous employers for employment references, including inquiries about disciplinary records and reasons for leaving.
  • Technical Support: For assistance with online applications, contact the helpline at 086 137 0214 (Monday to Friday, 08:00 to 16:00).
  • Application Deadline: Ensure your application is submitted before the closing date, as late applications will not be considered.

How to Apply

To apply for the Personal Assistant position, ensure you meet the minimum requirements and submit your application online by the closing date of 8th July 2024.

Click on this link to apply for the Personal Assistant position: Apply Here 

For any queries related to the position, contact Mr. RW Barreiro at (021) 483 2061.

The role of Personal Assistant in the Western Cape Mobility Department offers a rewarding opportunity for individuals with a passion for administrative support and public service. This position provides a competitive salary, a supportive work environment, and opportunities for professional development. If you are dedicated, organized, and ready to contribute to the efficient functioning of the Transport Administration and Licensing Director’s office, apply now and become a vital part of the Western Cape Government.

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