Are you an organized, detail-oriented individual with a knack for efficient multitasking? Do you thrive in a fast-paced environment where your administrative skills can truly shine? If so, a fantastic opportunity awaits you at Trinityhouse Little Falls High in Roodepoort, Gauteng. We’re excited to announce a permanent Personal Assistant vacancy at Trinityhouse within the ADvTECH Group. This role is a key position in our school’s administrative department, providing support across multiple functions.
Personal Assistant Job Overview
- Position: Personal Assistant
- Location: Roodepoort, Gauteng
- Type: Permanent
- Posted: 26 August 2024
- Closing Date: 06 September 2024
- Division: Trinityhouse
- Business Unit: Little Falls High
- Primary Industry: Primary/Secondary Education
- Functional Area: Administrative
Personal Assistant Job Description
As a Personal Assistant at Trinityhouse, your role will be multi-faceted, providing support in various areas such as assisting the principal, coordinating functions, managing the office, and handling school administration. This position is ideal for someone who has experience in a busy environment, possesses excellent organizational skills, and has a passion for education and administration.
About Trinityhouse and ADvTECH Group
Trinityhouse is a part of the ADvTECH Group, a leading education provider in South Africa. At Trinityhouse, we are committed to delivering high-quality primary and secondary education in a nurturing environment. Our school in Little Falls, Roodepoort, is a hub of academic excellence and vibrant school life, and we are looking for a dedicated Personal Assistant to join our administrative team.
Key Responsibilities
The Personal Assistant role is critical in ensuring the smooth functioning of school operations. The primary responsibilities include:
1. PA to Principal:
- Coordinate the principal’s diary and manage scheduling efficiently.
- Take minutes during confidential meetings with parents and ensure accurate records.
- Serve as a communication liaison between the principal and parents.
- Organize talent review meetings, including appraisal meetings.
- Perform various other ad hoc duties as needed to support the principal.
2. Function Coordination:
- Coordinate school functions from start to finish, ensuring every detail is covered.
- Manage catering arrangements, ensuring all requirements are met.
- Request and manage comparative quotes, always working within budget constraints.
- Assist in various other ad hoc duties related to event planning and coordination.
3. General Office Management:
- Oversee the reception desk and manage telephone communications.
- Handle orders, deliveries, and stock-taking of staff stationery and refreshments.
- Perform general office management tasks to ensure the office runs smoothly.
4. School Administration:
- Maintain the staff daily register with accuracy.
- Coordinate the second-hand uniform shop, if applicable.
- Organize school photographs and book school trips as needed.
- Handle various other school administrative tasks to support school operations.
5. HR Administration:
- Support recruitment, selection, and onboarding processes for new staff.
- Manage HR documentation and correspondence, ensuring accuracy and compliance with policies.
- Maintain data integrity by ensuring all HR-related data is correctly processed and stored.
- Assist in the performance management, talent review, and performance appraisal processes.
Key Competencies and Skills
To succeed in this role, you will need to demonstrate the following skills and attributes:
Skills:
- Strong verbal and written communication skills.
- Intermediate technological proficiency, particularly with MS Office.
- Excellent people skills, enabling effective communication and relationship-building.
- Strong time management skills to handle multiple tasks simultaneously.
- High resourcefulness in problem-solving.
- Detail-oriented approach to ensure accuracy in all tasks.
Behavioural Attributes:
- Reputable and trustworthy, maintaining confidentiality at all times.
- Confident in handling a variety of tasks and situations.
- Efficient and able to work independently and as part of a team.
- Resilient, capable of managing stress in a busy environment.
- Empathetic, understanding the needs of parents, students, and staff.
Requirements
- Minimum of a Matric qualification.
- Proficiency in MS Office is essential.
- At least 5 years of experience in a similar, busy environment is required.
- Excellent verbal, written, and English communication skills are a must.
Why Join Trinityhouse?
By joining Trinityhouse, you’ll become part of a dedicated and professional team that values education and community. This is more than just a job—it’s an opportunity to contribute to the growth and success of a school that makes a difference in its students’ lives. You’ll work closely with school leadership and be a vital part of our administrative efforts, ensuring that everything runs smoothly behind the scenes.
Recommended for you: Free CV Templates that Pass the Applicant Tracking System
How to Apply
If you meet the requirements and are excited about the opportunity to join Trinityhouse as a Personal Assistant, we encourage you to apply. Submit your application by the closing date, 06 September 2024.
If you are a proactive, detail-oriented individual with a passion for education and a strong ability to manage diverse administrative tasks, the Personal Assistant vacancy at Trinityhouse Little Falls High could be your ideal next step. This role not only allows you to utilize your organizational skills and experience in a dynamic and supportive school environment but also offers you the chance to make a meaningful impact in the lives of students and staff alike.
