Are you a dynamic, highly organized, and self-motivated individual with a knack for administration and a passion for supporting senior executives? If yes, then this is an excellent opportunity for you. Ithala Trade Centre is currently seeking qualified candidates to fill the role of Personal Assistant in two departments: the Properties Department and the Corporate Support Services Department. This position offers a competitive monthly salary of R28 945.00, along with attractive benefits.
This role is ideal for someone with significant experience in providing executive support, handling confidential information with integrity, and managing various administrative tasks with efficiency and professionalism. If you have a strong administrative background and are looking for a role that offers both growth and stability, read on to find out more about the requirements and responsibilities of the position.
Personal Assistant Position Key Details:
- Position: Personal Assistant (X2 positions)
- Department: Properties Department (1 position), Corporate Support Services Department (1 position)
- Location: Ithala Trade Centre
- Reference Number: LJ23175
- Salary: R28 945.00 per month, plus benefits
- Closing Date: 20 September 2024
Responsibilities of the Personal Assistant:
In this position, you will report directly to the Properties Executive or the Corporate Support Services Executive. Your role will be pivotal in ensuring the smooth operation of the executive office. Below are some of the key responsibilities you will undertake:
- Comprehensive Administrative Support:
- Handle all incoming queries and manage calls professionally.
- Provide top-tier client interaction with professionalism and efficiency.
- Diary and Meeting Management:
- Organize and maintain executive diaries, schedule meetings, prepare itineraries, and collate all necessary information.
- Ensure that meetings are arranged smoothly and that all required materials are prepared in advance.
- Documentation and Presentation Preparation:
- Take accurate minutes during meetings and distribute them appropriately.
- Draft, edit, and circulate various documents, ensuring accuracy and professionalism.
- Prepare presentations based on verbal or written instructions and incorporate visual enhancements such as value-added graphics.
- Filing and Records Management:
- Maintain a systematic and organized filing system for both digital and hardcopy documents.
- Track and sign for documents received, ensuring a secure document trail.
- General Office Administration:
- Perform a wide array of office and administrative duties that ensure the smooth running of the executive office.
Minimum Qualifications and Experience:
To be considered for this role, candidates should meet the following minimum requirements:
- Educational Requirements:
- Matric (Grade 12) certificate.
- A relevant Secretarial/Office Management qualification.
- Experience:
- A minimum of 5 years of experience in a similar role, such as secretary, personal assistant, or office manager, with specific experience supporting senior management.
- Skills and Competencies:
- Advanced computer proficiency in the MS Office suite (Excel, Word, PowerPoint, Outlook).
- Strong knowledge of basic financial principles and processes.
- Excellent typing skills, note-taking, and transcription abilities.
- Superior communication skills, both verbal and written.
- Ability to work independently and take initiative.
- Strong organizational skills, attention to detail, and the ability to handle confidential information with discretion.
- Outstanding interpersonal skills, including diplomacy, business etiquette, and customer service.
- Excellent telephone etiquette and client service orientation.
- Valid Code 08 Driver’s License.
Competency Requirements:
In addition to the basic qualifications, candidates must demonstrate the following key competencies:
- Confidentiality: The ability to handle sensitive information discreetly and maintain confidentiality at all times.
- Attention to Detail: Ensuring accuracy in documentation and communication.
- Organizational Skills: Effectively managing time, tasks, and priorities in a fast-paced environment.
- Customer Service: A commitment to providing excellent service to clients and internal stakeholders.
Equal Employment Opportunity
Ithala Trade Centre is committed to embracing the principles of the Employment Equity Act. Preference will be given to the following designated groups:
- People with disabilities
- Indian males
- White females
- White males
Application Process
To apply for this exciting opportunity, interested candidates should submit the following documents:
- A detailed CV.
- Certified copies of qualifications.
- Certified copy of ID document.
- A motivational letter explaining how you meet the entry requirements.
- Ensure that you quote the reference number LJ23175 in your application.
Please email your application to hr_recruitment9@ithala.co.za.
Learn more: The Consequences of Lying on Job Applications: What You Need to Know
Important Notes for Applicants:
- Applications without the reference number will not be considered.
- Please ensure that all applications are sent before the closing date: 20 September 2024. Late applications will not be considered.
- When sending your email application, please enable both the “Return Receipt” and “Confirm Delivery” options to ensure your application has been successfully received.
- Only shortlisted candidates will be contacted for assessments, references, and credit checks.
- If you have not been contacted within 3 months of the closing date, please consider your application unsuccessful.
Why Work at Ithala?
Ithala Trade Centre is a reputable organization known for its commitment to growth and development, both in its employees and the communities it serves. By joining the team, you will have the opportunity to work in a professional and dynamic environment where you will contribute to the success of two key departments while furthering your career in office administration and executive support.
If you are a skilled personal assistant with a passion for providing exceptional administrative support and are looking for a rewarding position in a forward-thinking organization, this is your chance. Apply now and take the next step in your career journey with Ithala.
Don’t miss the opportunity to be part of a team where your skills and experience will be highly valued and where you can grow professionally while contributing to the success of a respected organization.