If you are an experienced and highly organized individual seeking a fulfilling career in school administration, Auckland Park Preparatory School (APPS) has an exciting opportunity for you! The independent girls’ preparatory school, based in Johannesburg, Gauteng, is looking to appoint a Personal Assistant to the Headmistress starting from 1 March 2025.
Personal Assistant Job Overview
- Position: Personal Assistant to the Headmistress
- Company: Auckland Park Preparatory School
- Location: Auckland Park
- Closing Date: 14 January 2025
About the Personal Assistant Position
The Personal Assistant (PA) plays a vital role as the key liaison for all matters related to the Headmistress’s office. This dynamic role requires working closely with multiple departments to ensure seamless collaboration and delivery of results. The ideal candidate must be passionate about fostering a mission-driven environment, possess exceptional organizational skills, and have excellent written and verbal communication abilities.
Personal Assistant Job Purpose
The primary purpose of the Personal Assistant is to support the Headmistress by:
- Managing her office operations.
- Acting as a point of contact for various stakeholders.
- Coordinating administrative and organizational tasks.
- Ensuring alignment with the school’s strategic objectives.
Experience and Qualifications Required
To be considered for this prestigious role, candidates must meet the following criteria:
- A Bachelor’s degree (advantageous but not mandatory).
- Proven experience in school administration or a similar field.
- A valid driver’s license and access to reliable transport.
- Ability to provide a police clearance certificate and meet safeguarding vetting requirements.
Key Responsibilities
As the Personal Assistant to the Headmistress, you will be expected to excel in the following areas:
1. Administrative Management
- Maintaining the Headmistress’s diary with accuracy and efficiency.
- Managing the school and events calendar to ensure smooth operation.
2. Meetings and Documentation
- Compiling agendas for meetings and preparing relevant documentation.
- Recording and distributing minutes of meetings as needed.
3. Coordination and Liaison
- Facilitating communication and interfacing between various school entities and the Headmistress.
- Handling arrangements for school events, visitors, and conferences.
Competencies Required
To succeed in this role, you will need the following skills and qualities:
- Interpersonal Excellence: Build strong relationships with staff, parents, and stakeholders.
- Communication Skills: Deliver clear and professional written and verbal messages.
- Self-Motivation: Display initiative and work with minimal supervision.
- Attention to Detail: Ensure precision in managing schedules and documentation.
- Adaptability: Thrive in a fast-paced, ever-changing school environment.
- Problem-Solving: Tackle challenges with a calm and innovative approach.
Why Join Auckland Park Preparatory School?
APPS is a reputable institution known for its commitment to excellence in education and administration. As an equal opportunity employer, the school promotes a collaborative, inclusive, and professional environment where every employee has the chance to grow and succeed.
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Interested candidates are invited to submit:
- A detailed CV.
- A cover letter explaining their suitability for the position.
- Contact details of at least two referees.
Applications must be sent to jrobinson@apps.co.za by 14 January 2025.
Important Notes:
- Only applicants meeting the minimum requirements will be considered.
- If no communication is received within two weeks after the closing date, kindly regard your application as unsuccessful.
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In conclusion, the Personal Assistant to the Headmistress position at Auckland Park Preparatory School offers a remarkable opportunity for a skilled and dedicated professional to contribute to a vibrant and mission-driven educational environment. If you are passionate about organization, effective communication, and making a positive impact in the field of school administration, this role could be the perfect fit for you.
Don’t miss the chance to join a leading institution that values excellence and collaboration. Submit your application by 14 January 2025 to take the next step in your career journey!
