Shoprite is actively seeking dedicated individuals to apply for the position of Payroll Administrator. This role offers an exciting opportunity to utilize your skills within a prominent retail organization recognized for its dedication to operational excellence and employee satisfaction. If you possess the requisite qualifications and have a passion for detailed payroll management, Shoprite warmly encourages you to submit your application and join the dynamic team.

Shoprite Payroll Administrator Position Overview:

  • Closing Date: July 27, 2024
  • Reference Number: SHO240627-6
  • Position: Payroll Administrator
  • Job Type: Permanent
  • Country: South Africa
  • Province: Western Cape
  • City/Town: Brackenfell, Cape Town

Objectives:

Employee Centric Delivery

  • Provide administrative support across the relevant People function, ensuring adherence to People policies and procedures.
  • Comply with legislative requirements pertinent to the role.
  • Immediately escalate concerns to maintain efficient workflow.
  • Coordinate resolution of queries within the People function, acting as a liaison with third parties.
  • Compile and update necessary documents.
  • Capture, load, and process documents on relevant systems.
  • Maintain filing systems and record all administrative activities for auditing purposes.
  • Utilize official templates and systems for correspondence and memos.
  • Update and maintain People data according to data standards.
  • Conduct general office and functional-specific administration tasks.
  • Capture and manage orders within the function’s relevant systems.
  • Receive and distribute stationery orders within the People function as required.
  • Monitor stock levels and initiate timely orders as necessary.
  • Liaise with external third parties as needed for People processes.
  • Screen incoming correspondence and prioritize tasks accordingly within the People function.
  • Participate in projects and ad hoc activities, such as onboarding new employees and compiling stakeholder lists.
  • Ensure work is completed in accordance with agreed-upon priorities and sequences.

People (Self, Team & Organisational)

  • Collaborate with the People team to deliver solutions and services aligned with business needs.
  • Engage in team activities fostering an innovative, agile, and employee-centric culture.
  • Participate in activities promoting a wellness culture to support the team’s mental, physical, and emotional well-being.
  • Foster open and transparent communication within the team.

Financial, Reporting & BI

  • Ensure accuracy in data input and relevant reports specific to the functional area.
  • Use official data sources to inform administrative outputs.
  • Assist in compiling basic reports for broader People team requirements.
  • Consolidate basic costs or data as required by the functional area.

Governance & Compliance

  • Ensure compliance with labour relations frameworks and legislation.
  • Adhere to organizational and legislative governance standards, including health and safety requirements and the POPI Act.
  • Identify and mitigate functional team and administrative risks.

Future-Fit

  • Integrate and facilitate effective workflow with other service areas and business units.
  • Identify opportunities for continuous improvement in administrative service delivery.
  • Recommend or propose ideas related to relevant administrative technologies as needed.

Requirements:

Qualifications:

  • Diploma in Administration or equivalent (preferred).
  • Grade 12, National Senior Certificate (required).

Experience:

  • Minimum of 1 year in an administrative role with exposure to payroll (required).
  • Experience within the FMCG, retail sector, or similar industry (preferred).

Knowledge and Skills:

  • Proficiency in SAP.
  • Familiarity with HR legislation.
  • Advanced skills in Excel.

Application Process:

  • Create/Login to Your Account: Create a new account or log in to your existing account.
  • Complete the Application Form: Fill out the online application form with accurate personal details, educational background, and work experience.
  • Upload Required Documents: Upload copies of your Grade 12 certificate, Diploma in Administration (if applicable), and any other required documents.
  • Submit Your Application: Review all information for accuracy and completeness. Submit your application through the portal.

Hint: Free CV Templates that Pass the Applicant Tracking System

Shoprite extends its gratitude for considering a career opportunity with us. The organization values your interest in the Payroll Administrator position. For inquiries or assistance during the application process, applicants are encouraged to contact the recruitment team through the provided channels on the career portal. Shoprite looks forward to reviewing all applications and potentially welcoming qualified candidates to its team committed to operational excellence in the retail sector.

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