Are you an organized and proactive individual looking to kick-start your career in administration? Ciazcon Consulting, a reputable firm based in Johannesburg, South Africa, is currently searching for a dedicated Office Assistant to join their dynamic team. If you have a passion for office administration and enjoy creating a welcoming environment, this could be the perfect opportunity for you!
Office Assistant Job Overview
- Job Title: Office Assistant
- Location: Johannesburg, South Africa
- Job Type: Full-time
- Category: Administration / Front Desk / PA / Secretary
- Published Date: August 20, 2024
About Ciazcon Consulting
Ciazcon Consulting is known for its professional and client-centered approach. The company provides a range of consulting services to businesses across various industries. With a focus on excellence and efficiency, Ciazcon values its employees and encourages growth within the company. As an Office Assistant, you will play a crucial role in maintaining the smooth operation of the office, ensuring that clients and visitors receive top-notch service.
Key Responsibilities
As an Office Assistant at Ciazcon Consulting, you will be responsible for a variety of tasks that help keep the office running smoothly and efficiently. Your duties will include:
- Welcoming and Assisting Visitors: You will be the first point of contact for clients and visitors, providing a friendly and professional welcome. Your role is to ensure that every visitor feels valued and directed appropriately.
- Answering Phone Calls: Manage incoming phone calls with a professional demeanor, ensuring all inquiries are handled promptly and accurately. You’ll be responsible for taking messages and forwarding calls to the appropriate departments.
- Maintaining Files and Documentation: Keep office files and documents organized and up to date. This involves both physical filing systems and digital records management.
- Taking and Forwarding Messages: Efficiently manage incoming messages and ensure they are delivered to the right team members or departments in a timely manner.
- Inventory Management: Maintain an inventory of office supplies and order new materials as required. Your attention to detail will ensure that the office is always stocked with necessary supplies.
- Ensuring Smooth Office Operations: Your role is pivotal in ensuring that all administrative processes are running efficiently, from maintaining office cleanliness to ensuring all equipment is in good working order.
Requirements
To be considered for the Office Assistant role, candidates must meet the following requirements:
- Educational Qualification: Minimum of a Grade 12 certificate.
- Experience: Previous experience in a similar administrative or office assistant position is highly desirable. Familiarity with office procedures and experience handling office equipment will be beneficial.
- Communication Skills: Excellent communication and interpersonal skills are essential. You should be able to interact with clients and colleagues professionally and effectively.
- Administrative Skills: A strong understanding of administrative procedures, systems, and controls. You should be capable of upholding and maintaining office policies and procedures.
- Telephone Etiquette: Excellent telephone etiquette is crucial. You should be confident and clear when communicating over the phone, ensuring a professional impression is always maintained.
Why Join Ciazcon Consulting?
- Professional Growth: Ciazcon offers opportunities for professional development and growth within the company. As an Office Assistant, you will gain valuable experience in a supportive environment.
- Positive Work Environment: The team at Ciazcon is known for their supportive and collaborative culture. You will be joining a team that values open communication and teamwork.
- Competitive Benefits: Ciazcon offers a competitive salary and benefits package, including opportunities for further training and development.
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How to Apply
If you are excited about the opportunity to work as an Office Assistant and meet the requirements listed above, we encourage you to apply! Please submit your resume and a cover letter detailing your experience and why you are the ideal candidate for this role.
For more information about this position, please visit our website or contact our HR department directly.
- Website: Ciazcon Consulting
- Email: hr@ciazcon.co.za
- Phone: +27 11 123 4567
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Joining Ciazcon Consulting as an Office Assistant offers an excellent opportunity to develop your career in administration while working in a dynamic and supportive environment. If you have the required qualifications and a passion for providing excellent service, don’t miss this chance to apply and become a part of the Ciazcon family!