The Office of the Speaker in eThekwini, KwaZulu-Natal, is currently inviting applications for the role of Office Assistant. This position offers a unique opportunity to be part of the governance structure and contribute to the smooth functioning of one of the city’s vital administrative units. The role is temporary, fixed-term for two years, and provides a chance to gain valuable experience in a government office environment.
Overview of the Role
The Office Assistant will be responsible for providing efficient and effective general office support to the Office of the Speaker. Reporting directly to the Senior Administration Officer and under the oversight of the Deputy Head of the Office of the Speaker, this role requires someone who is organized, detail-oriented, and committed to high standards of service delivery.
This is a T03 job grade position, offering an annual salary ranging between R138,443.73 and R162,624.07, alongside important employee benefits such as housing subsidy, medical aid, pension fund, leave, and a 13th cheque.
Key Responsibilities
The Office Assistant will be tasked with a variety of clerical and administrative duties to ensure the office runs smoothly on a daily basis. Key responsibilities include:
- Document Distribution and Filing: Managing and assisting with the filing of documents relevant to the Office of the Speaker, ensuring that files are kept in proper order and accessible.
- Sorting Correspondence: Handling bulk correspondence by sorting and arranging it in code order for easy retrieval and processing.
- Support for Meetings: Ensuring that all necessary refreshments are available for meetings, facilitating a comfortable and productive meeting environment.
- Additional Duties: Carrying out other office-related tasks as directed by management. This could include assignments aimed at professional development within the office setting.
The tasks may evolve over time, offering a developmental pathway for the individual occupying this role.
Required Skills and Competencies
To perform effectively in this role, the Office Assistant must demonstrate:
- Strong Written and Oral Communication: Clear communication skills are essential for correspondence handling and coordination within the office.
- Professionalism and Ethics: The role demands a high level of integrity and confidentiality, given the sensitivity of governance-related documentation.
- Technological Proficiency: Basic use of office technology and equipment is necessary to support office operations efficiently.
- Customer Orientation: The ability to interact positively with colleagues and clients, providing friendly and professional service.
- Service Delivery Orientation: A commitment to ensuring tasks are completed promptly and to a high standard.
- Learning Orientation and Resilience: Willingness to learn new tasks and adapt to changing office needs is important.
Educational and Experience Requirements
The minimum educational qualification required is an appropriate level of secondary education, with preference given to candidates holding Grade 12 (NQF Level 4) or an equivalent qualification. While prior experience in an office environment is advantageous, the role also provides developmental opportunities for entry-level applicants who are eager to learn and grow in a professional setting.
Benefits and Contract Details
- Type of Contract: Fixed-term Temporary Contract for 2 years.
- Location: eThekwini, KwaZulu-Natal, South Africa.
- Remuneration: Between R138,443.73 and R162,624.07 annually.
- Benefits: Includes housing subsidy, medical aid, pension fund, leave entitlements, and a 13th cheque.
- Reporting Structure: The Office Assistant will report to the Senior Administration Officer and ultimately to the Deputy Head in the Office of the Speaker.
Application Process and Deadline
Interested candidates must submit their applications before the closing date of 13 June 2025. Applications should include relevant qualifications and contact details. Queries related to the job can be directed to the Human Capital Unit via telephone at (031) 322 7701. For any technical or system-related issues during application, candidates may call (031) 322 6050.
Apply Now!
This role offers a fantastic opportunity for individuals looking to enter or advance within the public sector administration field. Working within the Office of the Speaker provides insight into the governance and administrative processes of one of South Africa’s key metropolitan areas. The position is suited to those who are diligent, organized, and motivated by public service.
Additionally, the package includes essential benefits such as medical aid and pension contributions, reflecting the employer’s commitment to employee welfare.
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