Are you interested in kickstarting your career in real estate and property management? Broll Property Group, a leader in the real estate industry in South Africa, is currently offering a fantastic opportunity for an Intern Lease Administrator at their Sandton, Gauteng office. This is a 12-month fixed-term contract (FTC) with the Masingita Portfolio business unit, under the Investor Services division.
Intern Lease Administrator Job Overview
- Position Title: Intern Lease Administrator (12-month FTC)
- Company: Broll Property Group
- Location: Sandton, Gauteng
- Contract Type: Fixed-Term (12 months)
- Division: Investor Services
- Business Unit: Masingita Portfolio
- Primary Industry: Real Estate
- Functional Area: Administrative
- Minimum Experience: Internship
Intern Lease Administrator Job Description
As an Intern Lease Administrator, you will be responsible for various aspects of lease administration, ensuring that tenant records, deposit accounts, and lease fee accounts are accurately maintained. You will also help with the preparation of essential reports, summaries, and other clerical duties.
If you are highly organized, detail-oriented, and have a passion for the real estate sector, this is the perfect opportunity to gain valuable work experience in a well-established company.
Key Responsibilities
1. Lease Administration
- Tenant Account Management: You will be responsible for accurately updating and maintaining tenant accounts, including capturing lease fees and deposits, and ensuring that all records are current.
- Lease Preparation & Termination: Draft and prepare lease agreements, amendments, and suretyships. Terminate tenant accounts as instructed and notify relevant departments of any changes.
- Invoice Management: Arrange for the issuance of invoices to tenants for rental or deposit payments.
- Document Management: Upload all relevant lease documents to the company’s BOL (Building Online) system and send the original lease agreements for archiving.
2. Utility Management
- Adjustments: Notify the utility company about tenant movements and make the necessary adjustments in electricity and water billing.
- Meter Reading Notifications: Advise the meter readers of any tenant changes to ensure accurate billing.
3. Communication and Coordination
- Internal Communication: You will work closely with other departments, especially the property administration team, to ensure smooth coordination regarding tenant movement and other activities.
- Management Support: Assist portfolio management personnel, attend management meetings, and take minutes. Keep management informed about lease activities and any arising issues.
4. Reporting and Reconciliation
- Lease Reports: Prepare and upload monthly leasing reports for the management packs, ensuring that all lease data is accurately reflected.
- Executive Summaries: Compile monthly executive summaries for the leasing manager to review.
- Deposit Reconciliation: Handle the reconciliation of tenant deposit accounts, including maintaining records of bank guarantees, additional deposits, and ensuring reports are up to date.
Requirements
To be considered for this role, the following qualifications and skills are required:
Educational Qualifications
- Matric: Essential for consideration.
- A basic understanding of Legal Leases and accounting practices is beneficial.
Skills and Abilities
- Attention to Detail: The ability to keep records accurate and ensure all documentation is up to date.
- Communication: Strong verbal and written communication skills are crucial for coordinating with different departments and tenants.
- Organization: You should be well-organized and able to manage multiple tasks efficiently.
- Mathematical Skills: Good math skills are essential for handling lease fees, deposits, and reconciliations.
- Tech Savvy: Strong computer skills, including proficiency in Microsoft Office, are required.
- Self-Starter: Ability to work independently and show initiative when handling tasks.
Performance Expectations
- Timely Completion: Lease administration tasks must be completed accurately and within the assigned deadlines.
- Team Collaboration: Foster good working relationships with other company personnel, ensuring smooth communication and effective lease administration.
- Adherence to Policies: All lease-related tasks must be handled in compliance with Broll’s established standards, policies, and procedures.
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How to Apply
To apply for this exciting position at Broll Property Group as an Intern Lease Administrator, submit your application before the closing date of 20 September 2024. Make sure your application is well-detailed and highlights your skills, experience, and interest in real estate.
The Intern Lease Administrator position at Broll Property Group is an incredible opportunity for anyone looking to start a career in real estate and property management. This 12-month fixed-term contract offers hands-on experience in lease administration, tenant account management, and property-related tasks in one of South Africa’s leading real estate companies. With its location in Sandton, Gauteng, you’ll be working in a vibrant business district, gaining practical skills and knowledge that will set you apart in the competitive job market.