Defy Appliances, a leading name in the South African appliance manufacturing industry, is looking for a Finance Admin Assistant to join their Bloemfontein branch. This is a fantastic opportunity for someone with a keen eye for detail, solid organizational skills, and a passion for finance and administration. Working within the finance team, the role will support essential financial functions across various accounting, clerical, and administrative tasks.
The Finance Admin Assistant will be instrumental in maintaining Defy’s high standards of accuracy, ensuring that financial records are meticulously kept, and supporting the branch’s daily operations to guarantee smooth financial transactions.
This role offers the chance to gain valuable experience in one of the country’s top manufacturing companies, with plenty of room for growth and development.
Finance Admin Assistant Vacancy Overview
- Location: Bloemfontein, Free State
- Company: Defy Appliances
- Employment Type: Permanent
- Application Deadline: 28 November 2024
Key Responsibilities
The Finance Admin Assistant will be responsible for the following tasks:
1. General Accounting and Clerical Tasks
- Account Reconciliation: Ensuring accurate reconciliation of accounts, balancing ledgers, and verifying transaction data.
- Document Preparation: Preparing waybills, handling branch documentation, and filing records to maintain an organized system.
- Procurement: Managing the purchase of branch consumables, such as groceries and other essential supplies, and creating purchase orders for smooth procurement.
2. Debtors Support
- Proof of Delivery (POD): Assisting in verifying POD documents to resolve outstanding queries and supporting the debtors’ team to clear up any issues swiftly.
- Query Resolution: Addressing and resolving queries related to financial transactions, PODs, and other debtor-related matters to ensure timely payment processing.
3. Cash Office Management
- Receipt Generation: Generating receipts for card and EFT payments, ensuring all payments are accurately recorded.
- Deposit Matching: Reconciling deposits to the worklist, matching deposits with transactions, and balancing the daily cash float.
- Bank Postings: Managing bank postings and updates within the financial systems and maintaining clear records of all bank transactions.
- Systematic Filing: Filing documents systematically to keep all transaction records easily accessible for audits and reviews.
4. Petty Cash Management
- Voucher Reconciliation: Ensuring that vouchers are reconciled, accurately documented, and stored securely.
- Refund Processing: Handling refund processes promptly and accurately, ensuring compliance with audit requirements.
- Record Maintenance: Keeping an up-to-date record of all petty cash transactions to facilitate regular audits and maintain financial accountability.
5. Additional Duties
- Providing support to the finance team and performing other tasks as assigned by the supervisor. This may include assisting with special projects, supporting month-end close procedures, and participating in team meetings.
Minimum Requirements
To be considered for this role, applicants should meet the following criteria:
- Required: Grade 12 (Matric) certificate.
- Preferred: A diploma in Bookkeeping or Accounting will be advantageous and may offer a competitive edge in the hiring process.
- Required: At least 1-5 years of experience in a finance or administrative role, ideally within an accounting or finance department.
- Bookkeeping Knowledge: Understanding of basic bookkeeping and accounting principles, ensuring efficient financial record-keeping.
- Software Proficiency: Skilled in Microsoft Office applications, particularly Excel, and experience with SAP or similar accounting software is highly preferred.
- Attention to Detail: A meticulous approach to handling financial documents, transactions, and reconciliations.
- Customer Service Orientation: Ability to provide excellent service to internal and external stakeholders and handle inquiries professionally.
How to Apply
If you’re excited about this opportunity to grow within a leading organization like Defy Appliances, follow these steps to apply:
- Application Portal: Submit your application through Defy’s official job portal.
- Deadline: Ensure that all applications are submitted by 28 November 2024.
- Notification: Only shortlisted candidates will be contacted within 30 days of the application deadline. If you haven’t heard from us within this period, please consider your application unsuccessful.
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This is your chance to be part of a reputable brand known for innovation, quality, and dedication to excellence. Don’t miss out!
More Information
To learn more about Defy Appliances and explore additional career opportunities, visit Defy Careers on their website.