Events and Engagement Coordinator – Mr Price Group

Mr Price Group is on the lookout for a dynamic and passionate Events and Engagement Coordinator to join their Foundation team in Durban, KwaZulu-Natal. This individual will be responsible for overseeing and managing the execution of all programme activities of the foundation. The role requires someone with a strategic mindset, innovative thinking, and the ability to collaborate effectively. Strong people and project management skills are essential, alongside a genuine passion for community development and social impact.

If you are someone who thrives in a fast-paced environment, has a knack for building relationships, and has experience in coordinating events and engagement activities, this could be the perfect opportunity for you.

Events and Engagement Coordinator Vacancy Overview

• Location: Durban, KwaZulu-Natal, South Africa
• Company: Mr Price Group
• Job Type: Full-Time

Key Responsibilities

Events Management and Coordination:

• Plan and Execute Foundation Events: Take charge of organizing events like graduations, workshops, and celebrations for the foundation.
• Develop Detailed Event Plans: Create comprehensive event timelines and budgets, ensuring every detail is meticulously planned.
• Coordinate Logistics: Oversee all aspects of event logistics, including venue selection, catering, equipment, and materials.
• Supplier and Service Provider Management: Ensure that all suppliers and service providers are on track to meet event requirements.
• Health and Safety Compliance: Make sure all events adhere to health and safety regulations.
• Volunteer and Staff Coordination: Organize the participation of staff and volunteers in events, ensuring smooth execution.
• Post-Event Reporting: Maintain event documentation and provide detailed post-event reports.

Stakeholder Engagement:

• Build Relationships: Assist with building and nurturing relationships with key stakeholders, including donors, partners, and beneficiaries.
• Manage NGO and Community Partnerships: Coordinate engagement activities with NGOs and community partners, ensuring successful collaboration.
• Facilitate Donor Engagement: Organize and manage donor engagement programs and site visits.
• Maintain Engagement Records: Keep a detailed database of stakeholders and engagement records to monitor progress.
• Support Partnership Activation: Assist in activating and managing partnerships for community-based projects.

Communications Support:

• Event Communications: Help develop and manage communication strategies for foundation events.
• Invitations and RSVP Management: Coordinate invitations and ensure smooth RSVP processes for events.
• Social Media and Content Creation: Manage event-related social media content, newsletters, and post-event communication pieces.
• Internal Communications: Support internal communications, ensuring everyone is aligned with event details and updates.

Budget Management:

• Track Event Budgets: Oversee and manage event budgets and expenses, working closely with the finance team to ensure that financial goals are met.
• Negotiate with Suppliers: Source and negotiate with event suppliers to ensure cost-effective solutions.
• Invoice Processing: Handle event-related invoices in collaboration with the finance team.
• Financial Reporting: Keep detailed records of all financial transactions related to events and identify cost-saving opportunities.

Project Management:

• Coordinate Multiple Events Simultaneously: Effectively manage multiple projects, ensuring all timelines and deliverables are met.
• Track Deliverables and Deadlines: Maintain a clear view of project progress and ensure all tasks are completed on time.
• Risk Management: Identify potential risks and engage in proactive risk management for each event.
• Cross-Functional Team Collaboration: Work closely with other teams to ensure smooth coordination across departments.

Volunteer Management:

• Recruit Volunteers: Organize volunteer recruitment efforts and develop detailed briefing materials.
• Volunteer Coordination: Manage volunteer schedules and ensure effective on-site coordination during events.
• Track Volunteer Participation: Monitor volunteer participation and collect feedback to improve future events.
• Volunteer Database Management: Maintain an accurate and up-to-date volunteer database for future reference.

Brand and Compliance:

• Ensure Brand Consistency: Ensure all events align with the Mr Price Group Foundation’s brand and image.
• Maintain Compliance: Keep all event documentation and materials compliant with the necessary regulations, including safety standards and privacy protocols.
• Adhere to Foundation Protocols: Follow the internal policies and procedures to ensure a smooth operational flow.

Team Collaboration:

• Support Team Initiatives: Work collaboratively with the Communications, Programme, and Operations teams to achieve foundation objectives.
• Share Best Practices: Regularly contribute to team meetings, sharing insights and best practices.
• Participate in Innovation: Support the team in finding innovative ways to enhance future events and engagement strategies.

Professional Development:

• Stay Updated on Trends: Keep up-to-date with the latest trends in event management and engagement practices.
• Skill Development: Continuously develop technical and soft skills by attending relevant training programs and industry events.
• Contribute to Innovation: Share new ideas and contribute to the foundation’s long-term strategies.

Qualifications

• Bachelor’s Degree: In Events Management, Public Relations, Marketing, Communications, or a related field.
• Diploma in Project Management: An added advantage.
• Valid Driver’s License: Required for traveling to various event locations.
• Experience: A minimum of 2 years’ experience in events coordination, with demonstrable experience in:
  • Corporate or NGO event management
  • Stakeholder engagement and relationship building
  • Budget management and financial tracking
  • Project coordination and delivery
  • Volunteer management and coordination
  • Social media management and content creation
• Technical Knowledge:
  • Proficient in event management principles and project management methodologies.
  • Knowledge of basic photography, videography, and social media best practices.
  • Familiar with Microsoft Office Suite and basic design software (Canva, Adobe).
  • Understanding of CSI landscape, education, skills development, and entrepreneurship sectors.
• Soft Skills:
  • Excellent communication skills (verbal and written)
  • Strong organizational and time management skills
  • Ability to work under pressure and manage multiple projects simultaneously
  • Strong people management and leadership qualities

Why Work for Mr Price Group?

Mr Price Group is a leading South African retail company with a commitment to social impact and community development. Working at Mr Price means being part of a dynamic and innovative team dedicated to making a meaningful difference in communities across South Africa. As an Events and Engagement Coordinator, you will have the opportunity to drive positive change through carefully planned events and strategic stakeholder engagement.

Apply Now!

If you are passionate about event coordination and community engagement, and you meet the qualifications above, apply now to join a team that is dedicated to social impact and corporate responsibility.

How to Apply: Visit the Mr Price Group website and submit your application for the Events and Engagement Coordinator position.