Are you looking for a rewarding career in public service? The Department of Health is seeking a dedicated and organized individual to join their team as an Administration Clerk. This role offers an excellent opportunity to contribute to the efficient functioning of the Office of the Chief Director/Supply Chain Management and support the health sector in Gauteng.
Administration Clerk Job Overview
- Position: Administration Clerk
- Reference Number: refs/020744
- Directorate: Office of the Chief Director/Supply Chain Management
- Number of Posts: 1
- Package: R 216 417.00 Per Annum
- Enquiries: Ms. MC Mamabolo – Tel No: (011) 694-3793 / 3705
- Location: Johannesburg Health District
- Closing Date: 28-06-2024
Minimum Requirements
To be considered for this Administration Clerk position, applicants must meet the following criteria:
- A minimum of Grade 12 / NQF 4.
- Experience in Supply Chain Management and administration will be an added advantage.
- A valid driver’s license.
- Computer literacy in MS Word, Excel, PowerPoint, and Outlook.
Duties and Responsibilities
The successful candidate for the Administration Clerk position will perform various operational duties, including:
- Performing general administrative tasks in the Office of the Chief Director.
- Compiling, sorting, quality assuring, and printing quotations per Request for Quotation (RFQ) list from Supply Chain Management.
- Creating spreadsheets for quotations and price schedules.
- Electronic capturing of documents.
- Submission of documents to GDoH Directorates and stakeholders.
- Ordering office equipment and materials.
- Monthly report writing.
- Defining processes on the OLA in accordance with SCM prescripts.
Required Skills
Applicants should possess the following skills and abilities:
- Organizational skills and time management.
- Good communication and writing skills.
- Minute taking and records management.
- Interpersonal skills and telephone etiquette.
- Professional etiquette and computer skills.
- Working knowledge of Microsoft Office 365 (MS Word, Excel, Outlook, PowerPoint, Microsoft Teams).
- Ability to maintain confidentiality.
- Knowledge of information classification and records management.
- Ability to work under pressure.
- Understanding of the legislative framework governing the public sector (Public Service Act, Public Service Regulation, Public Finance Management Act, Preferential Policy Framework Act, Treasury Regulations).
Department of Health Application Process
Interested candidates should note the following application process:
- Complete and sign the new Z83 form.
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- Attach a detailed, recently updated CV.
- Copies of qualifications, identity document, and driver’s license are not required upon application but must be submitted by shortlisted candidates on the day of the interview.
- Ensure the reference number is correctly quoted.
- Foreign nationals or those with foreign qualifications must provide an evaluation or endorsement certificate from the respective council or body.
- The Gauteng Provincial Government is committed to diversity and equity in employment. People with disabilities are encouraged to apply.
- All recommended candidates will undergo security screening, including reference checks, criminal records check, qualification verification, and medical surveillance.
- Incomplete applications or applications received after the closing date will not be considered.
- Applications must be submitted via email to JhbHealth.DistrictJobApplications@gauteng.gov.za or through the GPG Online portal. Ensure the post reference number is in the subject line of the email.
- Note that there is no budget for resettlement and S&T claims.
Joining the Department of Health as an Administration Clerk offers a unique opportunity to contribute to the public health sector in Johannesburg. If you meet the requirements and are eager to take on this role, we encourage you to apply by the closing date.
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