Are you looking for a rewarding career start in administration? Assupol is offering an exciting opportunity for an Entry Level Administrator at their Menlyn office. This position provides professional administrative, secretarial, and support services to the Incub8 team, playing a crucial role in the coordination of intra-group communication and external stakeholder engagement.

If you have a matric certificate, some relevant experience, and strong MS Office skills, this could be the perfect opportunity for you.

Entry level Administrator Job Details

  • Position: Entry Level Administrator (Menlyn)
  • Reference Number: AIA
  • Posted On: 28 June 2024
  • Location: Menlyn
  • Job Type: Permanent
  • Work Level: Junior
  • Salary: Market Related
  • EE Position: No
  • Closing date: Not Specified

About Assupol

Assupol is more than just a financial services provider; it is a community of dedicated individuals committed to creating exceptional experiences for customers and a vibrant work environment for employees. Founded in 1913, Assupol has grown to become a significant player in the South African financial services industry, known for its unwavering commitment to quality and value.

Assupol serves with their hearts to create a great place to be, and with their minds, they create an excellent place to receive financial services.

Job Description

The Entry Level Administrator will provide administrative support to the Incub8 team at Assupol, ensuring smooth communication and coordination both within the group and with external stakeholders. Key responsibilities include:

1. Coordination of Intra-Group Departmental Communication

  • Liaise between managers, teams, and other departments within the Assupol Group.
  • Obtain and provide key statistical reports to and from stakeholders.
  • Support the Chief Executive Officer, Chief Operations Officer, and Executive Head: Business Development in facilitating operations and following up on reports.
  • Handle and screen all incoming communications and respond appropriately.
  • Coordinate internal communication with various teams.
  • Facilitate internal meetings with intra-group departments.

2. Coordination with External Stakeholders

  • Act as a key liaison officer between Incub8 and external stakeholders, including Cell Owner shareholders.
  • Obtain and provide key statistical reports to and from stakeholders.
  • Support executive management in facilitating communications with stakeholders.
  • Handle and screen incoming communications and facilitate responses.
  • Facilitate meetings with key external stakeholders.

3. Secretarial Duties and Administration

  • Manage the diary of the Chief Operations Officer and Executive Head: Business Development.
  • Assist in the preparation, management, and control of the departmental budget.
  • Prepare and consolidate statistical and performance reports.
  • Draft letters, prepare documentation, and distribute reports and memos.
  • Assist in planning, organizing, and coordinating company events.
  • Liaise with internal and external stakeholders, executives, directors, and committee members.
  • Organize internal and external meetings and prepare meeting packs.
  • Take and distribute minutes at meetings.
  • Make travel and accommodation arrangements.

4. General Office Administration

  • Maintain files and record-keeping systems (electronic and physical).
  • Ensure appropriate stationery for the office.
  • Log service desk requests to Facilities and IT departments.
  • Ensure payment of all service providers.
  • Assist with ad hoc duties.


Formal Education

  • Matric
  • Undergraduate Degree, Diploma, and/or certificate

Technical/Legal Certification

  • Advanced MS Office skills (Outlook, Excel, Word, PowerPoint at Intermediate level)


  • 1 year of relevant experience

How to Apply

If you meet the requirements and are excited about this opportunity, we encourage you to apply for the Entry level Administrator position.

For more information or inquiries about the application process, contact Assupol’s HR department.

This Entry Level Administrator position at Assupol in Menlyn is an excellent opportunity for individuals starting their careers in administration. The role offers valuable experience in a supportive and dynamic environment. By joining Assupol, you become part of a team that values growth, respect, and innovation. Apply today and take the first step towards a fulfilling career with Assupol.

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