Archive Administrator Vacancy at PwC (x1 post)

Are you someone who enjoys organizing, managing records, and ensuring that critical information is kept safe and secure? PwC, one of the leading global professional services firms, is currently seeking an Archive Administrator to join their Internal Firm Services team. This is an excellent opportunity for someone with a keen eye for detail and a passion for maintaining high standards of confidentiality and efficiency.

Archive Administrator Job Overivew

• Position: Archive Administrator
• Department: Internal Firm Services
• Specialism: IFS – Operations
• Management Level: Administrative
• Location: Johannesburg
• Application Deadline: November 30, 2024

About PwC

PwC is a global network of firms that provide Assurance, Advisory, and Tax services. We have a strong commitment to providing high-quality services and to helping our clients solve complex business problems. At PwC, we strive to create a purpose-led and values-driven workplace where every employee has the opportunity to thrive.

The Archive Administrator will work within the Infrastructure and Property team, a division of the Internal Firm Services. This role is focused on providing support in document management, ensuring proper archiving, retrieval, and safekeeping of company files.

Key Responsibilities

As an Archive Administrator at PwC, you will:

1. Assist in Document Retrieval and Safekeeping
   • Aid internal clients with document retrieval on-site and off-site.
   • Manage the secure handling, updating, and destruction of company files.
   • Ensure confidentiality of all documents by controlling access to the archive department.
2. Document Management and Database Updates
   • Register, update, and manage document storage on the Google database.
   • Maintain physical copies of documents and ensure proper filing practices.
   • Add, update, and maintain audit and non-audit information in the database.
3. Client Communication and Support
   • Respond to client inquiries and requests via the SnoW platform.
   • Ensure prompt feedback and resolution of any document-related issues.
   • Provide necessary support to departments without filing clerks by collecting and delivering documents.
4. Operational Efficiency
   • Ensure the efficient running of the archiving department by adhering to all Standard Operating Procedures.
   • Assist with deep storage requests, and coordinate deliveries with the logistics team.
   • Monitor and manage document returns and dispatch to storage providers.
5. Confidentiality and Compliance
   • Maintain strict confidentiality and ensure that all registered documents are securely stored.
   • Uphold firm policies regarding document handling, destruction, and distribution.
   • Ensure no unauthorized personnel have access to the archive.
6. Housekeeping and General Administration
   • Maintain a clean and organized workspace in the archiving department.
   • Ensure all documents are sorted and labeled correctly to prevent misfiling.
   • Regularly update and destroy old storage boxes as per company policy.

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Requirements

Educational Requirements and Certifications

• No specific degree or certification requirements are specified for this role.
• Any relevant education or certification in Records Management or Archiving will be advantageous.

Skills and Competencies

PwC is looking for individuals with a blend of the following skills and attributes:

1. Active Learning: Understand new information and apply it to problem-solving and decision-making.
2. Active Listening: Give full attention, understand points being made, and ask relevant questions.
3. Critical Thinking: Use logic and reasoning to identify strengths and weaknesses of solutions.
4. Reading Comprehension: Ability to understand work-related documents and instructions.
5. Social Perceptiveness: Awareness of others’ reactions and the reasons behind them.
6. Time Management: Manage your time and tasks efficiently.
7. Teamwork: Collaborate effectively to achieve departmental objectives.

Attributes

• Strong ethics and adherence to the firm’s code of conduct.
• High attention to detail and organizational skills.
• Ability to work under pressure and remain flexible.

Travel Requirements

• Up to 20% travel may be required for this role.

Work Visa Sponsorship

• This position is not available for work visa sponsorship.

Government Clearance

• Government clearance is required for this role.

Why Join PwC?

PwC offers a collaborative work environment where employees are encouraged to develop their skills and grow in their careers. The Archive Administrator role provides an opportunity to support the firm’s operational infrastructure, directly contributing to the success and efficiency of our business.

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How to Apply

To apply for the Archive Administrator position, please submit your application before November 30, 2024.

Click here to apply

The Archive Administrator position at PwC is more than just a job; it’s a chance to be a part of a global firm that values integrity, innovation, and collaboration. As an Archive Administrator, you will contribute significantly to the company’s internal infrastructure by ensuring that all document management processes are handled professionally and securely. This role requires someone who is organized, proactive, and ready to meet challenges head-on.