Are you an organized, detail-oriented individual with excellent administrative skills? MICTSETA is looking for a qualified Administrator: Board Secretary to join their Board Secretariat division. This permanent position is based at Midrand Head Office and offers a competitive remuneration package of R291,540 – R384,416 per annum.
This is an excellent opportunity for a dedicated professional looking to enhance their career in corporate governance, administration, and secretariat support.
Administrator: Board Secretary Job Overview
- Position: Administrator: Board Secretary
- Location: Midrand, South Africa
- Job Type: Permanent
- Salary: R291,540 – R384,416 per annum
- Application Deadline: 22 February 2025
- Queries Contact: 011-207-2649
About MICTSETA
The Media, Information and Communication Technologies Sector Education and Training Authority (MICTSETA) is dedicated to shaping skills, pioneering industries, and empowering futures in the ICT sector. By joining MICTSETA, you become part of an organization that upholds the highest standards in corporate governance and administration.
Key Responsibilities
The Administrator: Board Secretary will be responsible for providing administrative support to the Board Secretary Office to ensure efficiency and compliance with MICTSETA policies. Below are some of the core duties:
1. Secretariat Coordination
- Provide effective administrative support to the Board Secretariat.
- Coordinate interactions between different departments, management, employees, and stakeholders.
- Maintain compliance with MICTSETA policies while securing efficient office operations.
- Process travel-related documents for Board members and Committees.
- Develop and maintain an effective filing system in compliance with approved policies.
- Keep information confidential and maintain a professional image.
- Ensure compliance with health and safety regulations.
- Plan and manage annual programmes, venues, and logistics for Board meetings.
- Prepare Annual Attendance Reports for Board and Committee meetings.
2. Secretariat Support
- Assist the Assistant Board Secretary in creating the Annual Governance Calendar.
- Draft minutes, manage the Board Secretary’s diary, and arrange meetings.
- Coordinate travel arrangements, visas, and itineraries for Board members.
- Ensure all documents are formatted to professional standards.
- Coordinate logistics for Board and Committee meetings, including catering and equipment booking.
- Follow up on meeting resolutions and deliverables.
3. Corporate Governance, Risk, and Compliance
- Ensure that deadlines for organizational submissions and reports are met.
- Support auditors by collecting necessary documentation.
- Maintain quality risk management standards in line with governance requirements.
- Adhere to Standard Operating Procedures (SOPs) and relevant laws and policies.
4. Client Relations
- Respond to customer queries within set timelines.
- Assess client needs and ensure their concerns are addressed.
- Arrange functions and handle guest relations.
- Assist with refreshments and hospitality for meetings.
5. Financial Administration
- Process Board members’ payments for Finance within set deadlines.
- Support budgeting and bookkeeping procedures.
- Verify Committee members’ remuneration, claims, and travel costs.
- Ensure all expenses are within the approved budget.
- Oversee venue bookings, accommodation, flights, and logistics for meetings.
6. Document Management & Record Keeping
- Ensure that Board Secretary Office (BSO) documents are correctly filed.
- Maintain an updated electronic and hard copy filing system.
- Extract meeting packs and keep records for future reference.
Minimum Requirements
To qualify for the Administrator Board Secretary Job Opportunity at MICTSETA, candidates must meet the following requirements:
- Matric/Grade 12.
- NQF Level 6 Qualification in Legal Secretariat, Public Administration, or equivalent.
- Minimum three (3) years of secretarial experience.
- Excellent communication and interpersonal skills.
- Strong organizational and leadership abilities.
- Familiarity with office management procedures and accounting principles.
- Advanced Microsoft Excel and PowerPoint skills.
- Flexibility to work long hours if required.
- Valid driver’s license.
Added Advantage
- LLB/NQF Level 7 Qualification in BCom Law, CIS, or Public Administration.
- Experience working in a Company Secretariat Department.
- Strong presentation skills to communicate ideas effectively.
Key Competencies
MICTSETA is looking for a candidate with the following competencies:
Behavioral Competencies
- Problem-solving and analytical thinking.
- Ethical behavior and integrity.
- Attention to detail.
- Confidentiality and professionalism.
- Adaptability to changing priorities.
- Interpersonal and teamwork skills.
Functional Competencies
- Corporate governance knowledge.
- Strong administrative and organizational skills.
- Excellent verbal and written communication.
- Minute-taking and report writing.
- Financial administration knowledge.
- Diary and file management skills.
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Application Process
Interested candidates can apply online by clicking on the following link:
Application Deadline: 22 February 2025
Queries: Contact 011-207-2649
If you do not hear back within 30 days after the closing date, consider your application unsuccessful.
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MICTSETA strongly encourages applications from individuals who align with their Employment Equity Targets, particularly White, Indian, Coloured, and People with Disabilities.
