The Department of Tourism is offering an exciting job opportunity for an Administrative Assistant Vacancy in the field of International Relations and Cooperation. This position is an ideal starting point for individuals who are organized, reliable, and possess excellent communication skills.

Administrative Assistant Vacancy Details

  • Position: Administrative Assistant Vacancy: International Relations and Cooperation
  • Reference Number: DT 09/2024
  • Salary: R255,450 per annum
  • Location: Pretoria

Requirements

To be considered for this Administrative Assistant Vacancy, applicants must meet the following criteria:

  • Education: Grade 12 certificate or equivalent qualification.
  • Experience: 0-1 year of relevant experience.

Skills:

To excel in the Administrative Assistant Vacancy, candidates must possess a diverse set of skills that enable them to handle the varied responsibilities of the role efficiently. The following skills are essential

    • Proficiency in communicating with people from diverse backgrounds.
    • Good telephone etiquette.
    • Computer literacy.
    • Strong organizational skills.
    • High level of reliability.
    • Basic written communication skills.
    • Ability to act with tact and discretion.

Duties and Responsibilities

The successful candidate for the Administrative Assistant Vacancy will be responsible for a variety of administrative and support tasks, including but not limited to:

  • Preparing and maintaining the year plan or calendar.
  • Making logistical arrangements for meetings, events, and workshops, including venue, equipment, and refreshments.
  • Processing order forms and order numbers for workshops, catering, conferences, and departmental entertainment.
  • Administering safekeeping of goods delivered and received.
  • Receiving clients from reception and directing them to the relevant boardroom, venue, or office.
  • Making bookings for flights, accommodation, and car rental as per departmental policy and procedures.
  • Preparing and processing travel documents.
  • Binding documents for management meetings.
  • Administering telephone accounts, salary slips, sundry payments, and mail register.
  • Receiving, registering, and disseminating documents to the relevant officials.
  • Keeping and maintaining leave records and asset registers.
  • Managing procurement of assets and equipment.
  • Handling the general phone line and mail delivery.
  • Compiling quarterly delegation reports on approvals done by Directors.
  • Managing printer contracts.
  • Compiling stakeholder contact lists for the Director.
  • Preparing S&T, cellphone claims, and ADSL claims, and submitting them for approval.
  • Following up with finance on payments.
  • Managing petty cash according to policy and procedures.
  • Processing all invoices and ensuring proper record-keeping of expenditure documents.
  • Liaising with supply chain regarding the procurement of goods and services.
  • Receiving, recording, and distributing all incoming and outgoing documents.
  • Ensuring safekeeping of information, documents, order forms, and invoices.
  • Tracking documents for the Manager.
  • Recording and circulating documents promptly in a clear and confidential manner.
  • Proper follow-up of outstanding tasks.
  • Adhering to the record management policy and procedure manual.
  • Complying with the records disposal system.
  • Filing all documents according to the departmental file plan and central filing system.
  • Tracing and retrieving files and documents when required.
  • Updating and maintaining records of all files and documents, and providing originals or copies to the registry.
  • Regularly updating the filing system.

Application Process

Interested candidates must submit their applications as follows:

  • Applications: Quoting the relevant reference number, applications must be forwarded to the Chief Director: HR Management and Development at the Department of Tourism.
  • Address:
    • Postal: Private Bag X424, Pretoria, 0001
    • Hand Deliver: Tourism House, 17 Trevenna Road, Sunnyside, Pretoria
  • Closing Date: 31 May 2024 (Late applications will not be considered)
  • Applications for the Administrative Assistant Vacancy must be submitted on a fully completed New Z83 form.

Enquiries

For more information about this Administrative Assistant Vacancy, please contact:

  • Ms. T Mavhungu
  • Tel: (012) 444 6637

Related: How to Register on essa.labour.gov.za for Government Jobs as an Individual in 2024

This Administrative Assistant Vacancy in the Department of Tourism offers a dynamic role with various responsibilities and the chance to work in a supportive environment. If you meet the requirements and are interested in pursuing a career in international relations and cooperation, ensure your application is submitted on time. Good luck!

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