The Western Cape Mobility Department is seeking a dedicated individual to join their team as an Administration Clerk in Safety Training at the Gene Louw Traffic College. This role is pivotal in managing the administrative duties crucial to the department’s function, providing an excellent career opportunity for individuals with a knack for organization and communication.

This article delves into the details of the job, the qualifications required, and how to apply.

Administration Clerk in Safety Training Overview

  • Position: Administration Clerk in Safety Training (Gene Louw)
  • Reference Number: WCG240418-3
  • Tracking Number: WCMD 22/2024
  • Department: Western Cape Mobility Department
  • Location: Brackenfell, Western Cape, South Africa
  • Job Type: Permanent
  • Closing Date: 2024/05/27

About the Job

The Administration Clerk in Safety Training will be primarily responsible for supporting the head of the Gene Louw Traffic College through various administrative tasks, including managing appointments, handling office documentation, and operating the college switchboard. This role is integral to the seamless operation of the department, requiring a proactive and efficient approach.

Minimum Requirements

  • Educational Background: Senior Certificate (Grade 12 or equivalent qualification).
  • Administrative Experience: Candidates with relevant administrative experience will be given preference.

Responsibilities and Duties

In the role of Administration Clerk in Safety Training at the Gene Louw Traffic College, the successful candidate will be entrusted with a variety of responsibilities that are critical to the efficient operation of the college. These duties require a high level of organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.

Below is a detailed look at the key responsibilities associated with this position:

  • Scheduling: Coordinate the calendar for the head of the college, ensuring all appointments are scheduled efficiently without conflicts.
  • Reminder System: Set up reminders and notifications to keep all parties informed about upcoming appointments and deadlines.
  • Stakeholder Liaison: Act as the point of contact for internal and external stakeholders seeking to connect with the college’s head, facilitating smooth communication.
  • Document Preparation: Prepare, type, and format documents including reports, presentations, and training materials using various software applications.
  • Record Keeping: Maintain and update records and files related to safety training, ensuring they are accurate and readily accessible.
  • Confidentiality Management: Handle sensitive information with confidentiality and integrity, following data protection regulations.
  • Switchboard Operation: Efficiently manage incoming calls, ensuring callers are swiftly connected to the appropriate departments or individuals.
  • Visitor Management: Greet and assist visitors at the front desk, providing a professional first point of contact.
  • Information Provision: Answer queries from the public and provide information about the services offered at the college.
  • Event Coordination: Assist in the organization of college events and meetings, including preparation of venues and coordinating with vendors.
  • Supply Management: Oversee the stock levels of office supplies and equipment, initiating orders and managing inventories to ensure resources are always available.
  • Support Services: Provide support to other departments as needed, demonstrating flexibility and teamwork.
  • Internal Communication: Facilitate internal communication channels to ensure staff members are informed of important updates and events.
  • External Communication: Manage correspondence with external entities, ensuring that communications are handled efficiently and professionally.

Key Competencies

  • Computer Literacy: Proficient in Microsoft Office and other relevant software.
  • Planning and Organising: Ability to manage time and tasks efficiently.
  • Interpersonal Skills: Strong ability to communicate and interact effectively with colleagues and the public.
  • Communication Skills: Excellent written and verbal communication skills.
  • Technical Expertise: Familiarity with office machinery and technical equipment.


  • Remuneration: R 216,417 per annum (Salary level 5).
  • Benefits: Medical assistance, housing assistance, and pension fund contributions (conditions apply).

Application Process

  • Interested candidates must apply online through the Western Cape Government’s official jobs portal here or at
  • It is crucial to ensure that applications are submitted by the closing date of 2024/05/27. Late submissions will not be accepted.

Related: Registering on the ESSA Labour Database for Government Jobs

Selection Process

Shortlisted candidates will undergo a rigorous selection process including document verification, criminal record vetting, interviews, and competency assessments. The process aims to ensure that the best fit for the role is selected in alignment with the department’s equity targets.

Why Apply?

This position offers an excellent opportunity to contribute to the functioning of a vital government department while developing career-enhancing skills in administration and office management. The role provides a stable work environment and competitive benefits, making it a promising option for career growth in the public sector.

The role of Administration Clerk in Safety Training at the Gene Louw Traffic College is more than just a job; it’s a stepping stone to a rewarding career in the public service, offering both professional growth and personal satisfaction. If you meet the requirements and are looking for a challenging yet fulfilling role, consider applying for this position.