The Department of Cultural Affairs and Sport, Western Cape Government, is inviting applications for the position of Administration Clerk in the Library Material Processing section. This permanent position is located in Cape Town, CBD, and offers a unique opportunity for individuals to contribute to the quality control of item records within the department.

If you have a keen eye for detail, proven computer literacy, and an interest in library services, this could be the perfect job for you.

Administration Clerk Job Details

  • Closing Date: 8th July 2024
  • Reference Number: WCG240603-3
  • Tracking Number: CAS 35/2024
  • Job Title: Administration Clerk: Library Material Processing, Ref No. CAS 35/2024
  • Department: Cultural Affairs and Sport
  • Salary Level: 5
  • Location: Cape Town, CBD, Western Cape, South Africa
  • Enquiries: Mr. B Meyer at (021) 483 2309

Administration Clerk Job Purpose

The primary purpose of this role is to ensure quality control of the item records prepared in the section and to provide the Regional and Central Organization with an accurate and neat product. This position plays a crucial role in maintaining the integrity of library materials and supporting the overall function of the library services.

Minimum Requirements

To be considered for this Administration Clerk position, applicants must have:

  • Grade 12 (Senior Certificate or equivalent qualification).


While not mandatory, the following experience is highly recommended:

  • Relevant experience in the production process or library service.

Key Performance Areas

The successful candidate will be responsible for:

  • Quality Assurance: Implementing quality assurance to ensure processing requirements are met.
  • Statistical Information: Providing and verifying statistical information.
  • SLIMS Database Verification: Verifying information on the daily processing lists by searching the SLIMS database before books are dispatched.
  • Administration Duties: Performing various administrative tasks.
  • Stakeholder Liaison: Liaising with internal and external stakeholders to resolve issues on dispatch lists.


Candidates should possess the following skills and knowledge:

  • Knowledge and understanding of Library Information Management System.
  • Proven computer literacy in MS Office Package (Word, Excel, PowerPoint).
  • Strong verbal and written communication skills.
  • Problem-solving, report writing, and supervisory skills.
  • Ability to work independently and as part of a team.


  • Salary: R 216 417 per annum (Salary level 5).
  • Service Benefits: Qualifying employees may receive medical assistance, housing assistance, pension-fund contributions, etc., as per applicable prescripts or collective agreements.

Additional Notes

  • Verification and Vetting: Shortlisted candidates will be required to submit documentation for verification purposes and undergo criminal record vetting.
  • Interview Process: Candidates will need to attend interviews and may be required to undergo competency assessments/proficiency tests.
  • Employment References: By applying, candidates consent to the Western Cape Government contacting previous employers for employment references, including enquiries about disciplinary records and reasons for leaving.
  • Technical Support: For assistance with online applications, contact the helpline at 086 137 0214 (Monday to Friday, 08:00 to 16:00).
  • Application Deadline: Ensure your application is submitted before the closing date, as late applications will not be considered.

How to Apply

To apply for the Administration Clerk position, ensure you meet the minimum requirements and submit your application online by the closing date of 8th July 2024.

Click on the link to apply: Apply Here

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For any queries related to the position, contact Mr. B Meyer at (021) 483 2309.

The role of Administration Clerk in Library Material Processing at the Department of Cultural Affairs and Sport offers a rewarding opportunity for individuals passionate about library services and quality control. With a supportive work environment, competitive salary, and opportunities for professional development, this position is ideal for those looking to make a significant contribution to the Western Cape’s cultural and sporting sectors.