Are you an organized, detail-oriented professional with a passion for administrative work? Joburg Parks and Zoo is offering an exciting opportunity for individuals looking to advance their careers in a vibrant and dynamic environment. The position of Admin Officer (Permanent) is now open for applications, and this could be your chance to join a leading organization in Johannesburg.
Admin Officer Job Overview
- Job Title: Admin Officer
- Location: Johannesburg Parks and Zoo, Various Regions
- Salary: R17,314.77 to R23,373.84 per month
- Job Type: Permanent
- Reference Number: AO27072024
- Closing Date: 30 August 2024
- Contact for Enquiries: 011 712 6601 / 6668
Why Work at Joburg Parks and Zoo?
Joburg Parks and Zoo is not just a workplace; it’s a community-focused organization dedicated to preserving and promoting Johannesburg’s green spaces and wildlife. By joining the team, you become part of an institution committed to environmental sustainability and public education. This role is an opportunity to make a real impact while building a fulfilling career in a supportive environment.
Admin Officer Job Purpose
As an Admin Officer at Joburg Parks and Zoo, your primary responsibility will be to provide administrative and secretarial support to the Manager. Your role will involve handling a variety of tasks that ensure the smooth functioning of the office, including report collation, office management, and communication with stakeholders.
Key Responsibilities
Your role will encompass a wide range of duties, ensuring that no two days are the same. Below are some of the key performance areas you will be responsible for:
- Visitor Management: Welcoming and tending to visitors who have meetings with the Manager.
- Diary Management: Organizing and maintaining the Manager’s schedule, ensuring efficient time management.
- Communication: Managing incoming calls, emails, faxes, and post, and often corresponding on behalf of the Manager.
- Document Management: Executing the typing, distribution, and filing of documents while ensuring all records are well-maintained.
- Meeting Coordination: Booking boardrooms, scheduling meetings, and organizing catering and transport arrangements as required.
- Event Coordination: Organizing and coordinating special activities such as interviews, workshops, and wellness events.
- Stakeholder Liaison: Coordinating with various stakeholders to follow up on actions post-meetings.
- Office Supplies Management: Ensuring the office is stocked with necessary supplies, managing petty cash, and initiating procurement processes.
- Report Preparation: Compiling and checking the grammar and formatting of reports, producing documents, brief papers, and presentations as needed.
- Confidentiality: Maintaining the confidentiality of all reports and support provided to the Manager.
Minimum Requirements
To be considered for this role, you must meet the following minimum requirements:
- Education: Matric/Grade 12, plus a Diploma in Secretarial/Admin or an equivalent NQF level 5 qualification.
- Experience: 2 to 3 years of general administration experience.
- Skills & Knowledge:
- Financial acumen
- Computer literacy
- Strong planning and organizing skills
- Diary management experience
- Knowledge and application of the Municipal Finance Management Act (MFMA)
- Excellent report writing and editing skills
- Knowledge of administration best practices
- High integrity and honesty
- Strong interpersonal skills and results orientation
- Creativity and innovation
- Effective time management skills
- Understanding of daily Safety, Health, Environment, Risk, and Quality (SHERQ) requirements
- Alignment with Joburg Parks and Zoo values
The ideal candidate for this position is someone who is not only proficient in English and computer literacy but also has a keen understanding of financial management and the importance of administrative best practices. Your ability to manage time effectively, handle confidential information with care, and interact positively with various stakeholders will make you stand out in this role.
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How to Apply
If you meet the above requirements and are ready to take on this exciting challenge, submit your CV to talentmanagement@jhbcityparks.com. Remember to quote the reference number AO27072024 in the subject line of your email. Failure to adhere to this instruction will result in disqualification.
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Joburg Parks and Zoo is an equal-opportunity employer. We encourage applications from all qualified individuals, regardless of race, gender, disability, or any other legally protected status.
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This is your opportunity to contribute to a vital organization that plays a key role in maintaining and enhancing Johannesburg’s natural beauty and wildlife conservation efforts. As an Admin Officer at Joburg Parks and Zoo, you will be at the heart of operations, ensuring that the administrative functions run smoothly and effectively. If you are organized, detail-oriented, and ready to make a meaningful impact in a dynamic environment, we encourage you to apply for this position.