The Western Cape Government’s Department of Agriculture is extending an exciting opportunity for individuals with a passion for finance and administration. Two Accounting Clerk positions focusing on Budget Planning and Reporting have become available, offering a chance to contribute significantly to the financial operations within the agricultural sector.

Overview of the Accounting Clerk Positions

  • Job Title: Accounting Clerk: Budget Planning and Reporting
  • Reference Number: WCG240308-4
  • Tracking Number: AGR 10/2024
  • Department: Agriculture
  • Salary Level: 5
  • Location: Elsenburg, Western Cape, South Africa
  • Enquiries: Ms M Passenz at (021) 808 7730
  • Closing Date: 2024/04/22

Job Purpose

The selected candidates will play a crucial role in supporting the management accounting section of the Department of Agriculture. Based in Elsenburg, this position demands a blend of financial acumen and administrative prowess, aimed at enhancing the department’s budget planning and reporting capabilities.

Minimum Requirements

  • Education: Grade 12 (Senior Certificate or equivalent qualification).
  • Recommendation: Having passed Grade 12 with accounting and/or mathematics and possessing relevant financial administration experience will be advantageous.

Key Performance Areas

The role encompasses a variety of responsibilities including but not limited to:

Maintenance of Standard Chart of Accounts (SCOA) Logs

  • Ensure precise classification and recording of financial transactions.
  • Regularly update and verify SCOA logs to reflect accurate financial activities.
  • Coordinate with various departments to ensure uniform application of SCOA codes.
  • Analyze financial transactions for compliance with governmental accounting standards.

Management of IYM Projection Schedules

  • Provide accurate financial forecasts and monitor budgetary allocations.
  • Develop and update In-Year Monitoring (IYM) projection schedules.
  • Compare budget projections against actual expenditures to identify variances.
  • Adjust financial forecasts based on trends and departmental needs.

Utilization of the Basic Accounting System (BAS) for Financial Transactions

  • Record and manage financial data effectively using BAS.
  • Input and track all financial transactions in the Basic Accounting System.
  • Ensure the integrity and accuracy of financial data within BAS.
  • Generate financial reports and analyses from BAS data for decision-making.

Preparation and Submission of Expenditure Reports and Budget Uploads

  • Maintain transparency and accountability through detailed financial reporting.
  • Prepare comprehensive expenditure reports reflecting the department’s financial status.
  • Submit budget uploads and adjustments in a timely manner.
  • Liaise with management and other departments to provide financial insights and updates.

Participation in the Medium Term Expenditure Framework (MTEF) Budget Process

  • Align the department’s budget with its strategic objectives and available resources.
  • Engage in the formulation of the original budget under the MTEF guidelines.
  • Contribute to the adjustment of budgets in response to fiscal changes and departmental priorities.
  • Collaborate with stakeholders to ensure budgetary allocations support departmental goals.

Overseeing Inventory Administration

  • Manage departmental assets efficiently from procurement to disposal.
  • Oversee inventory records to ensure accurate tracking of assets.
  • Conduct periodic audits of physical inventory against recorded assets.
  • Coordinate the procurement and disposal processes, ensuring adherence to policies and regulations.

Skills  and Competencies

  • A strong financial background, particularly in Public Sector Finance.
  • Understanding of administrative procedures, norms, and standards in a financial setting.
  • Familiarity with the Basic Accounting System (BAS).
  • Proven computer literacy, especially in MS Office packages (Word, Excel, PowerPoint).
  • Excellent verbal and written communication abilities.
  • Effective planning and organising skills, ensuring smooth operation within the department.


The annual salary for this position is R202,233 at Salary Level 5. This package includes, or co-funds, a range of service benefits such as a 13th cheque, medical assistance, housing assistance, and pension fund contributions, in accordance with applicable prescripts or collective agreements.

Application Process

Interested applicants must submit their applications online via the Western Cape Government’s official job portal: Accounting Clerk Positions. It’s crucial to note that only online submissions will be accepted.

Important Notes:

  • Shortlisted candidates will need to provide documentation for verification.
  • Interview dates and times will be communicated by the department.
  • The selection process adheres to the EE targets of the employing department.
  • For technical support with the online application, contact the helpline at 0861 370 214 (available Monday to Friday, 08:00 to 16:00).

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Embrace the chance to launch or elevate your career with one of the Accounting Clerk positions in Budget Planning and Reporting at the Western Cape’s Department of Agriculture. By meeting the job criteria and showcasing your competencies, you can join a team that’s not just about numbers but about nurturing the growth and sustainability of agriculture in the region.

Step forward, apply, and position yourself at the forefront of financial stewardship in one of South Africa’s most vital sectors.